Job Type: Full time
About JLL –We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 98,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!Project Accounting Coordinator (PAC) is responsible for all financial transactions for a wide variety of project types and must be organized, flexible and adept at multi-tasking.  They are generally required to perform a wide variety of tasks daily, sometimes even simultaneously.  They directly execute the financial aspects of assigned real estate projects throughout the project’s lifecycle from initiation to close out.  The Project Accounting Coordinator is also responsible for various activities including but not limited to, process improvement, financial documents, communications (verbal & written) and template management.KNOWLEDGE, SKILLS, AND ABILITIESDemonstrate proficiency in the use and application of all PDS technology in support of Regional platformPMWebMicrosoft Office Suite Strong accounting and analytic skills Comply with all JLL policies and procedures, including but not limited to ethics and business practiceSupport data accuracy by monitoring and reviewing DARM & Stales reports, update data as requiredTeam pages within PMWeb are updated and currentSupport the adherence of vendor agreements as it related to fees and processAttend all required trainings (hosted by OMT, EHS, JPMC, etc.)Support assigned projects from initiate to closeoutCreate, review and send Commitments (Purchase Orders/PO) and Vendor Change Requests (Change Orders/CO) out to vendors for signature, secure and save executed copies in OVP based off folder structureManage cradle to grave all vendor invoices and application for payments, inclusive of issues resolutions and tracking to payment.  Manage accounts receivables to the guidelines and requirements set by the Regional Operations TeamReviews AIA G702/703 Contract billings enter application for payments & invoices into OVF to route for approval.  The PAC reviews all submitted documentation for accuracy and understands all associated paperwork including change orders. Reviews and monitors budgets to ensure each assigned project is adequately funded to support commitments and invoices from vendors.Reviews all invoices for accuracy and completeness and is responsible to key into OVF for approval and processing.  Coordinates and tracks all progress payments to ensure timely payments and follows up on any submission issues  Responds to all WIP (Work in Progress) inquires by the client and work with project managers to ensure timely accurate billing for all projects and timely close out of projects upon completion.Reviews of all proposal and various corporate approvals to ensure compliance with client billing requirements.  Review of all waivers of lien and affidavits including subcontractor waiversGenerate ad hoc reporting for change order tracking, billing and other job cost analyses.Monitor Scan One Mail box for their assigned projects invoices for timely processing Process, Monitor and distribute retained vendors commitments and invoices for approval and payment.Review aging reports for all vendors for both retained and non-retained vendorsAccurate Invoice Audits and agency processing for 38000/JPMC vendors.Accurate Budgets are created and routed in 38100 & 38000 OVFBudget Entry - Initial Due Diligence / CERP funding (if applicable)Budget Entry - Full Project BudgetAccurate Budget Transfers created and routed in OVF (38100)Accurate Commitments created and routed in 38100 & 38000 OVFUpload proposal to OVP based off folder structure Commitment created and routed in OVFSending approved Commitments (Purchase Order) to Vendors for Signature & uploading signed PDF to OVP (38100 only)Accurate Vendor Change Requests created and routed in 38100 & 38000 OVFUpload revised proposal to OVP based off folder structureVendor Change Requests created and routed in OVFSending approved Vendor Change Request (Change Order) to Vendors for Signature & uploading signed PDF to OVP (38100 only)Routing Deductive Vendor Change Requests at Closeout to reduce and close open commitments (once approved by appropriate party)Ensure projects are closed / cancelled within 90 days SLAPartner with PM/APM to ensure project is administratively reconciledComplete financial reconciliation (excludes JLL Commitment) for 38000 and 38100 OVF. This is inclusive of Lien Waivers Drive overall closeout / cancellation of projectComplete Project Completion Checklist (PCC) – status check is all greenResolve items on Problem Invoice Log escalate as needed Funding for AV equipment and moving of funds from OVF to SAP as required by clientEnsure Financial Documentation in OVP is comprehensive, accurate and properly filed per document library folder structure guidelines Ensure proposals from routed commitments and invoices in OVF are uploaded to correct folder in OVPComplete post-PIF tasks as directed by Operations Supervisor and Post-PIF checklist within 24hour SLASend approved Commitments (Purchase Orders/PO) and Vendor Change Requests (Change Orders/CO) to JLL and JPMC Vendors JLL Vendors – secure and save executed copies in OVP based off folder structureJPMC Vendors – issue and save to OVP (signature not required)Bachelor’s Degree (BA/BS) or equivalent experience in the finance construction role.  Plus, a minimum of two years related work experience to include budgeting, finance and or business analytics; or equivalent combination of education and experience. Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. Conducts basic financial analysis.Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.Advanced proficiency in Microsoft Office Suite. Spreadsheet skill set to include advanced functions such as graphics, pivot tables.Benefits:Our benefits are a good reason to come to JLL.We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people, and provide opportunities for those who take advantage of our programs and resources to lower their health costs and increase their personal and financial security.Benefits to eligible employees, include: 401(k) plan with matching company contributionsMedical, Dental & Vision Care6 weeks of paid parental leave at 100% of salaryPaid Time Off and Company HolidaysFlexible Work Arrangements may be availableExecutive BenefitsWhat you can expect from us We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.We can’t wait to see where your ambitions take you at JLL. Apply today!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.