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Job Title
Administrative Specialist
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Job ID
32141
Location
Tampa, FL
Full/Part Time
Full-Time
Regular/Temporary
Regular
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Position Details
Dept Number/Name: 0-2402-000 / School Of Music
College Division: Acad Affairs-Coll of The Arts
Salary Plan: Staff
Job Code/Title: 2204 / Administrative Specialist
Hiring Salary/Salary Range: $41,000
Work Schedule: Monday - Friday (9am-5pm) - HYBRID
Position Number: 00009310
ORGANIZATIONAL SUMMARY:
The College of The Arts offers undergraduate and graduate degree programs and enrolls over 1400 majors. Within the college there are four academic schools: the School of Architecture and Community Design; the School of Art and Art History; School of Music, and the School of Theatre and dance along with the Institute for Research in Art comprised of the Contemporary Art Museum and Graphic studio.
POSITION SUMMARY:
This position serves as Administrative Specialist to the Office Manager and the Director in the School of Music. The primary purpose of this position is to perform administrative tasks associated with planning, initiating, and completing all clerical tasks necessary to ensure the smooth running of the School of Music, and provide specialized program specific to the school.
RESPONSIBILITIES:
Human Resources: Assists with processing appointments of adjunct and graduate assistants. Monitors the time sheets of all hourly employees, including graders, accompanists and FWS students. Coordinates logistics for interview setup, both virtual and on-campus, for faculty search candidates.
Recruitment of students: Supports the department with monitoring the accepted program used for the School of Music audition process. Routes questions from perspective students to the appropriate faculty member and/or the academic advisor. Maintains the scholarship database and thank you letters to donors. Oversees Camp/Festival recruitment logistics including initiating the appropriate background checks, and the purchasing of food, if necessary.
Fiscal responsibilities: Oversees the ordering and return of music and maintains a database of purchases and rentals. Assists with the setup of suppliers in the Bulls Market and PO and/or check requests.
Monitors the reception area in the school, when students are not available, including answering questions from perspective students and parents, and giving tours of the building if necessary. Helps monitor the federal workstudy students within the administrative area.
Other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required
experience.
Preferred:
Familiarity with USF business systems, such as Archivum (for Travel), GEMS and Banner preferred
USF Tampa
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 32141
Posting Date:  09/15/2022
Posting End Date: Open Until Filled
How to Claim Veteran's Preference :
This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295.
Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.
Supporting documentation, in addition to the DD214, may be required based on eligibility criteria.  If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.
For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.
How To Apply
Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.
Click here for additional tutorial information.
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Work Location
Campus map and location overview: USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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