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Job Title
Residency/Fellowshp Prog Admin
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Job ID
32091
Location
Tampa, FL
Full/Part Time
Full-Time
Regular/Temporary
Regular
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Position Details
Dept Number/Name: 0-6123-000 / Dept Of Internal Medicine
College Division: USF Health-Morsani College of Medicine
Salary Plan: Administrative
Job Code/Title: 4505 / Residency/Fellowship Prog Admin
Hiring Salary/Salary Range: $48,000 - $60,000
Position Number: 00050771
ORGANIZATIONAL SUMMARY:
The Department of Internal Medicine is the largest and most complex department in the Morsani College of Medicine with over 26 Divisions, Programs and Centers/Institutes, total human resources in excess of 1,000, and an annual all-source budget in excess of $115,000,000.
The mission of the Department is to rank among the elite in the nation in the areas of education, research and patient care. The Department provides education and training for a diverse group of medical students, residents, fellows and health personnel from USF and throughout the world. Highlights of our success include Board Pass Rate at 100%; Resident Match Rate at 100%; Growth of residency program from 80 to 115; growth of fellowship programs from 70 to 96; doximity ranking at 84 and USMLE score average increasing from 200 to 247. The Department's research activities are numerous and involve both basic and clinical research activities in all subspecialties of Internal Medicine. Our current Blue Ridge Institute for Medical Research ranking equals 19.
POSITION SUMMARY:
This position coordinates residency administrative requirements with USF, Tampa General Hospital, and the accreditation bodies: Accreditation Council of Graduate Medical Education (ACGME) and the Residency Review Committee (RRC), and will provide direction, leadership, and day-to-day management of the Emergency Medicine Residency & Fellowship Programs in conjunction with the appropriate Program Director and Graduate Medical Education (GME) Administration. The position communicates, facilitates, prioritizes and problem-solves with administration, support staff, faculty, residents, attending physicians and others to ensure quality, efficient and cost-effective accredited Medical Education services. The position oversees regulatory compliance by maintaining a working knowledge of the Accreditation Council of Graduate Medical Education (ACGME), the Residency Review Committee (RRC), and other regulations impacting residents for institutional core program requirements. The position assists in resident recruitment and selection, assures appropriate documentation, provides feedback, and makes recommendations to the Program Director on an ongoing basis. The position will also assist with development, execution and analysis of operational projects to strengthen the divisions performance in mission critical areas.
RESPONSIBILITIES:
Program Administration: Serves as Program Administrator for the Residency and Fellowship Program and work with program director concerning program management issues, activities, and the status of projects. Maintains databases with trainee and faculty data. Assist with the development and distribute schedules. Enter schedules in applicable hospital and institutional systems. Provides both administrative supervision and support to trainees. Coordinates trainee rotations and, as appropriate, observerships. Establishes relationships and acts as a liaison to other hospitals, internal departments, and divisions regarding trainee recruitment, orientation, affiliation agreements, and external rotations.
Program Development & Compliance: Assists in the preparation for Accreditation Council for Graduate Medical Education (ACGME) site visits and internal reviews. Interpret ACGME requirements, USF GME policies and procedures, USF policies as applicable, other national accrediting agencies, and hospital policies to support compliance and develop program policies and procedures based on external requirements. Tracks, reports, and ensures compliance with procedures regarding licensing, moonlighting, annual contracts, initial and re-credentialing of trainees. Assists in monitoring trainee duty hours and operative/case experience via regular review of data reports.
Communication, Outreach & Recruitment: Responsible for managing the annual residency recruitment process. May assist with quota review, `rank list? entry, and certification in the National Residency Matching Program. May maintain the Electronic Residency Application System database, and oversee its processes during recruitment season. Organizes meetings and prepares and distributes materials for conferences and lectures. Responsible for updating the website as needed to keep information current.
Budgets & Financial: Works with business manager/director to develop, monitor, and report on the yearly training program budget. Responsible for processing travel requests and reimbursements for trainees. Oversees all purchasing for the office/program, and orders equipment and supplies for the training office.
Performs other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM:
• This position requires a Bachelor's degree and two (2) years of experience coordinating medical education programs or accredited residency and/or fellowship programs; or an equivalent combination of education and relevant experience.
PREFERRED:
• Proven experience and record of achievement in a similar academic healthcare setting.
• Previous program administration experience in undergraduate or graduate medical education.
SPECIAL SKILLS/TRAINING:
• Excellent planning and organizational skills; ability to multi-task and manage deadlines; attention to detail and accuracy; strong analytical and problem solving skills; excellent communication skills; excellent interpersonal skills; strong judgment; strong financial management skills; ability to develop, organize and accomplish goals; ability to work under pressure.
USF Health
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 32091
Posting Date:  09/12/2022
Posting End Date: 09/26/2022
How To Apply
Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
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Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Work Location
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USF - Health
USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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