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Job Title
Office Manager -Temporary
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Job ID
32026
Location
Tampa, FL
Full/Part Time
Regular/Temporary
Temporary
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Posting Details
Department: Psychiatry and Behavioral Neurosciences / 0-6118-000
College/Division: Morsani College of Medicine
Salary Plan: Temporary
Hiring Salary/Salary Range: $18.68 - $23.47/hour
DUTIES:
Performs administrative duties as assigned. Maintains a daily presence in the Cognitive Aging Lab to oversee administration and operations of the lab and facilitates meeting any personnel-, supply-, technology-, facilities-, or equipment needs. Manages all IT and facilities requests for the Cognitive Aging Lab. Attends weekly lab meetings. Assists with lab email. Assists with mailings. Manages the Principal investigator’s (PI) schedule.
Arranges all meetings of the PI with study staff, collaborators, and funding agencies. Sets up doodle polls to find availability of various team members to schedule meetings. Follows through on communication until a mutual time for meeting is agreed upon. Sets up virtual meetings using appropriate software.
Corresponds in a professional manner by phone and email with collaborators in and outside of the university on behalf of the PI. Sends reminders and agendas for meetings in advance. Attends meetings and prepares minutes. Distributes minutes after obtaining PI approval. Keeps an inventory of supplies on hand in the Cognitive Aging Lab.
Receives purchasing requests from the Cognitive Aging Lab staff, acquires PI approval for purchases, and purchases items approved.
Performs procurement and accounts payable functions including purchase orders and P-Card.
Prepares non-payroll expenditures including setting up Vendors and Consultants. Ensures vendors and consultants are paid and manages invoices. Handles payments of monthly bills and accounts for the cognitive aging lab. Handles travel authorizations and reimbursements.
Handles all study participant reimbursements and incentives. Manages all purchasing and payments and reconciliation thereof for the Cognitive Aging Lab and team members across study sites. Tracks purchases and expenditures and reconciles with Finance mart.
Performs other duties as assigned.
QUALIFICATIONS (Education & Experience):
Minimum Qualifications:
This position requires a high school diploma or equivalent, with six years of experience in office or administrative positions.
Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Preferred Qualifications:
Administrative experience; Experience working with sponsored research and grants.
USF Health
Information for Applicants
This position is subject to a Level I criminal background check.
Job Opening Number: 32036
Posting Date: 09/06/2022
Posting End Date: Open Until Filled
How To Apply
Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
Click here for additional tutorial information.
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Work Location
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USF - Health
USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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