Administrative Assistant - Level II
Central Florida Behavioral Health
Tampa, FL 33619
$16.10 - $18.02 an hour - Full-time
Job details
Salary
$16.10 - $18.02 an hour
Job Type
Full-time
Benefits
Pulled from the full job description
Travel reimbursement
Full Job Description
The Administrative Assistant - Level II is responsible for providing all administrative support functions to an assigned department or departments.
Essential Job Functions
• Prepare minutes for the Executive Committee & Board of Director’s meetings
• Schedule calls/meetings, checking calendars, email communications, printing materials, and/or assembling folders
• Review submitted travel reimbursement forms & accompanying documentation (signed Intent to Incur forms, maps, receipts), communicate via email with staff regarding missing items or errors, & submit for 2 nd review
• Prepare New Hire (NH) folders, packets, and orientation schedules as needed
• Order office supplies, yearly calendars/diaries for staff, and printer supplies (toner, toner waste boxes, staples) as needed; manage supply cabinets and supplies stored in the Admin office
• Post meeting notifications/events to the CFBHN website calendar
• Prepare travel reimbursement forms for COO
• Cover front desk - answer multi-line phone system and route calls appropriately, manage fax Inbox & forward faxes accordingly, greet & welcome visitors and assure they are directed appropriately; and maintain reception area that is presentable to public
• Open, stamp, sort, and deliver mail; apply postage to outgoing mail & packages, process certified mail
• Process Enterprise vehicle rentals for staff
• Manage/update CFBHN Contact data base & CFBHN Contact Management list, create or edit email distribution lists, & manage/update master CFBHN (USPS) mailing lists
• Coordinate travel for staff
• Update TANF Authorized Staff and Services spreadsheet with newly received TANF Staff Authorization Certification forms (via Fax); rename & save Certification forms on TANF drive
Required Education/Experience
• High school diploma/GED with a minimum of three years experience providing administrative support functions or in lieu of diploma/GED a minimum of seven years providing administrative support functions.
Required Knowledge, Skills & Abilities
Position Specific
• Exceptional skills in administrative support functions
• Ability to implement administrative procedures to interpret rules, regulations, policies, and procedures
• Strong ability welcome and greet the public
• Proficiency of software applications including MS Office
• Excellent keyboarding skills
General
• Ability to manage multiple tasks and prioritize to meet deadlines
• Knowledge of Microsoft Office suite as applicable to the position
• Ability to travel as required by position
Hiring Insights Job activity Posted 1 day ago