JOB CLASS CODE:   7885
TITLE: Secretary II - Registrar
QUALIFICATIONS
• High school diploma or general education degree (GED) required, associate’s degree in Business Administration preferred.
• Minimum of 2-3 years of clerical, secretarial, or office experience
• Strong verbal and written communication skills.
• High degree of attention to detail.
• Working knowledge of general office equipment
• Proficient computer skills, including Microsoft Office, excel, google docs
• Must meet the requirements of a criminal record check as specified by Kentucky state law
REPORTS TO: Principal and/or Dean of Instruction
JOB GOAL: Responsible for maintaining complete and accurate student accounting, enrollment, and transcript records for students.  To assist in receiving and relaying communications/messages and providing effective customer service to all students, employees, and visitors.
CRITICAL SKILLS/EXPERTISE REQUIRED:
KNOWLEDGE OF:
• Accurate record keeping methods and practices.
• Modern office practices, procedures and equipment.
• District organization, operations, policies and objectives.
• Organization, rules, regulations, and programs related to an assigned office or function.
• Operation of a computer terminal and data entry techniques.
• Software applications used by the District, including word processing and spreadsheets.
• Financial and statistical record-keeping techniques.
• Basic knowledge of data processing and computer output readings.
• Reading and writing communication skills.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Interpersonal skills using tact, patience and courtesy.
• Proper techniques in answering the telephone, relaying and replying to messages.
• State regulations regarding competency tests, health records, and confidentiality.
• Applicable sections of State Education Code and other applicable laws.
ESSENTIAL JOB FUNCTIONS:
ABILITY TO:
• Maintain student files related to grades, records and test results; maintain confidential files and records.
• Maintain student demographic information on the computer.
• Enroll new students and assign them to proper grade level, counselor and homeroom; submit proper forms and information to the Central Office.
• Withdraw students according to established procedures; complete required forms and submit to the Central Office and new school as requested.
• Process and transmit requests for undergraduate, senior and alumni transcripts and mid-year reports.
• Complete and transmit monthly reports to the Central Office as assigned.
• Perform clerical duties such as typing as requested; assist with special projects as needed.
• Assist with verifying student grades, averaging grade points and verifying eligibility for designated extracurricular clubs or activities; update student permanent records as needed.
• Operate office equipment including a computer terminal and printer, typewriter and calculator.
• Perform advanced-level secretarial duties requiring independent judgment and analysis.
• Work independently with little direction.
• Type at an acceptable rate of speed.
• Analyze situations accurately and adopt an effective course of action.
• Compose independently or from oral instructions, letters, memos, bulletins or other material.
• Communicate effectively both orally and in writing.
• Meet schedules and timelines.
• Establish and maintain cooperative and effective working relationships with others.
• Maintain good public relations with students, parents, employees, and the general public.
• Appropriately communicate information concerning school policies, procedures, actions, activities, and schedules.
• Assist with Infinite Campus and other Instructional-based processes as directed by the Principal and/or Dean of Instruction..
• Acts in accordance with the by-laws and policies as set forth by the Owensboro Board of Education, KRS and KAR, and applicable Federal laws and regulations.
• Demonstrates loyalty and dedication to the purposes and goals of the Owensboro Public Schools.
• Other duties as may be assigned by the immediate supervisor.
OTHER FACTORS:
• Classified salary schedule
• Classified benefits package
• 8 hours per day
• 220 days per year
WORK ENVIRONMENT:
Indoor, environmentally controlled.  Typical school/office environment including but not limited to telephones, personal interruptions, background noises.  Requires working with or near the public, parents, and children and will be subject to sounds, scents, and other related environmental factors.  This position will require dealing with conflict and requires use of sound judgment.
Physical Demands: (example)
• Must be able to kneel and squat
• Must be able to bend at the waist, twist, and turn
• Standing and walking intermittently throughout a typical work day
• Lifting-up 20 lbs.
• Sitting for long periods of time
• Repetitive movement
Travel Requirements: (Frequency and Duration)
• Less than 10% out of district
• Daily as needed within district boundaries
EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of classified personnel.  Evaluation will be conducted by the Principal and/or Dean of Instruction
Primary Location Owensboro High School Salary Range Per Hour Shift Type Full Time