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Job Title
Accounting Assistant
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Job ID
30814
Location
Tampa, FL
Full/Part Time
Full-Time
Regular/Temporary
Regular
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Position Details
Dept Number/Name: 0-0206-000 University Controller's Office
College/Division : Bus&Fin-Controller's Office
Salary Plan: Staff
Hiring Salary: $30,000
Position Number: 00002543
Work Location/Schedule: On Campus / Monday-Friday, 8:00 am - 5:00 pm
Organizational Summary
The University Controller's Office is a System-wide function which is led by the Assistant Vice President/Controller and has approximately 140 employees. The UCO consists of Financial Reporting & Accounting (General Accounting, Financial Systems, Reporting, Research Cash Management, and Asset Management); Payment Services (Accounts Payable, Travel); Purchasing Services (Purchasing, PCard, Central Receiving); Student Financial Services (Cashier's Office, Student Accounting, and Accounts Receivable); Payroll and Tax Services. The UCO's mission is to safeguard institutional resources and provide accounting and operational support to the USF System while ensuring compliance with all Federal, State and regulatory financial guidelines.
Position Summary
The Senior Processor for the Accounts Payable department is responsible for reviewing and processing invoices submitted by vendors that provide goods and services to the university. Verifies compliance with all state and university procedures. Tasks include processing complex invoices for payments such as international wires, construction invoices; review sub-agreement invoices for compliance with contracts, and process confidential study subject payments. Additional duties include assigning work to other processors in the absence of the Accounts Payable supervisor.
Responsibilities
Invoice Processing: Audit submitted invoices against purchase orders and contracts for payment processing. Verify submitted invoices match items and price with approved USF purchase orders; payments are submitted to the correct vendor address and processed in a timely manner. The Senior Processor is the primary processor for international wires, construction invoices and sub-agreement invoices and other high dollar payment requests.
Work with USF department contacts and external vendors to resolve invoices with compliance or matching issues by email and phone. Follow up on outstanding items in processing queue and keep management informed of any urgent items that remain unresolved.
Processing of Study Subject participant payments includes checking secure fax line for submitted payment requests. Work with submitting departments to ensure HIPAA procedures are followed and participants are paid in a timely manner.
Assign invoices for processing to other processors in the absence of the Accounts Payable supervisor.
Minimum Qualifications:
This position requires a High School diploma and two years of fiscal, office or business support experience of an equivalent level. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Preferred Qualifications:
Associate's degree or higher and two to three years of Accounts Payable experience.
Requires: Criminal History Background Check - Level 2
USF Tampa
Information for Applicants
This position is subject to a Level # 2 criminal background check.
Job Opening Number: 30814
Posting Date:  5/17/2022
Posting End Date: Open untl filled
How to Claim Veteran's Preference :
This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295.
Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.
Supporting documentation, in addition to the DD214, may be required based on eligibility criteria.  If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.
For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.
How To Apply
Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
Click here for additional tutorial information.
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Work Location
Campus map and location overview: USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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