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ADMINISTRATIVE ASSISTANT

Schellman & Company

Location: Tampa, FL 33694
Type: Remote
Posted on: May 17, 2022
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Schellman is the only Top 100 CPA firm to specialize in IT Audit and Cybersecurity. Our knowledge and expertise help our clients unravel complex compliance objectives. Not all CPA firms are created equally, and we pride ourselves on our differences. We take advantage of our size, which has allowed us to be dynamic, react quickly and hear our employees' voices to remain unfailingly stable as we continue our upward trend of growth.The Administrative Assistant will support high-level leaders in a fast-paced environment. The role will serve as a partner to multiple people in Schellman's leadership team and will be responsible for handling meeting coordination, reporting, travel, and other administrative functions. As this role also oversees the reception responsibilities in our Corporate Headquarters in Tampa, this position will require coming into the office on a daily basis. Essential Functions:Provide executive assistance to multiple high-level leadersPlan, book, and confirm travel arrangementsOrder office supplies and coordinate with vendors for the Columbus office facilityFacilitate local events, lunches, and dinnersReceive and send packages in the Tampa office Anticipate, prioritize and prepare leaders for travel, meetings and presentationsAssist in planning and coordinating large company events, including our Corporate TripAssist leaders in ensuring all deliverables are being coordinated internally and that deadlines are being met.Screen phone calls, email communications, and manages meetings and appointments in accordance with company's policies and procedures.Prepare correspondence on behalf of executive and at their discretion. Routes and resolves information requests.Organize and complete periodic expense reports and statistical reporting. Knowledge, Skills, and Abilities:Proven success in coordinating and planning large company eventsHigh level of agility in managing a large volume of tasks and competing priorities in an accurate and timely mannerPossess a high degree of confidentiality and discretion with sensitive company informationAbility to establish collaborative relationships and maintain rapport with executive management as well as assist a wide range of team members in a variety of situations. Experience using Outlook, Word, and ExcelEducation, Work Experience and Certifications3-5 or more years of total experience, with 3 years working experience in a large, highly demanding service organization supporting leadership roles.Schellman might not be as well-known, but we are well-liked. We've been recognized in the industry as #1 Best Firm to Work For 2020 and 2021 by Accounting Today and Top 10 for Comp and Benefits on Glassdoor, but more importantly, our employees have great things to say about working here: https://www.glassdoor.com/Reviews/Schellman-and-Company-Reviews-E666239.htmAt Schellman, we strive to provide a flexible and balanced environment and therefore offer the opportunity to work remotely, unless otherwise stated in the job requirements. Connecting, collaborating and continuous education are also highly valued and therefore we require approximately 20% travel annually for our Operations roles, which can include in-person training, team meet-ups, and strategy meetings.Schellman uses E-Verify in our hiring process.Schellman is an equal opportunity employer (EOE) and strongly supports diversity in the workplace.
Location/Region: Tampa, FL (33694)