Submission for the position: 173001.Records and Information Manager - (Job Number: MAN00000U)
https://tampaairport.taleo.net/careersection/jobdetail.ftl?job=MAN00000U&lang=en
173001.Records and Information Manager
POSITION OVERVIEW The Hillsborough County Aviation Authority seeks an innovative professional to lead and manage its Central Records and Information department. This role is responsible for ensuring the proper retention, storage, and eventual disposal of physical and electronic records. This role also oversees the conversion of physical records to electronic records, as well as the planning and delivery of necessary training to educate HCAA departments and employees on records compliance and processes. The ideal candidate will demonstrate leadership abilities, excellent communication skills, a strong desire to collaborate, trustworthiness, and adaptability. POSITION ACCOUNTABILITIES
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on the assigned area of responsibility, the incumbent may perform one or more of the activities described below:
• Leads the HCAA’s records management program, including but not limited to the identification, classification, indexing, retention and eventual disposal of records, and the conversion of physical records to electronic records.
• Liaises with State archival officials to establish and provide retention and disposal standards and schedules for records and ensures compliance.
• Oversees the handling of public records requests and ensures compliance with Public Records Laws.
• Initiates and coordinates public records training.
• Interacts with department records custodians to ensure proper handling and archiving of department documents.
• Responsible for managing HCAA’s mailroom, including the sorting and delivery of incoming mail, preparation and sending of outgoing mail and delivery of inter-office mail.
• Ensures packages received are logged into the Delivery Tracking System.
• Oversees the logging of incoming cash and credit card payments received by the Authority.
• Maintains a master record of all standard agency forms.
• Liaises with other departments to ensure appropriate information management practices and controls are in place to meet relevant information risk, policy, and regulatory requirements.
• Assesses the activities of the team and recommends process improvements measured against national standards.
• Ensures appropriate controls are in place to enforce the confidentiality, privacy and security obligations for protected information working closely with Information Technology Services to identify evolving data protection risks, threats, trends, and tools
• Keeps current with information technology, related legal and industry standards, regulations and emerging practices and their impact on the planning and implementation of the records management program.
• Manages, directs, and coordinates department activities; works with personnel to establish schedules and methods; develops and implements policies and procedures; assigns work activities, projects, and programs; monitors workflow; reviews and evaluates work product methods and procedures; and reviews and approves time, reimbursement requests and purchases.
• Responsible for the selection, supervision and evaluation of assigned staff and ensures appropriate training is provided. Leads a team of direct reports in an ongoing coaching environment, focusing on continuous process improvement.
• Develops, helps executive, and reports on team strategies, goals, and priorities. Tracks team activities and helps increase the awareness of proper and efficient records management and raises the visibility of the Records and Information team within HCAA.
• Develops and monitors budget, and forecasts the needs for staffing, equipment, materials, and supplies.
MINIMUM QUALIFICATIONS
• An Associate’s or higher degree from an accredited college or university is preferred.
• Five (5) years of increasingly responsible relevant experience, of which two years must have been in a project management, supervisory or lead capacity.
• Certification in records and/or information management preferred.
• Demonstrated knowledge and understanding of principles, practices, and methods of records management, which include identification, storage, circulation, retention, and disposal of records; strategies, tools and technologies used to capture, manage, store, preserve and deliver information manually or electronically.
• Demonstrated experience working with an electronic records management system such as P8 or Laserfiche. The ability to pass a pre-employment drug screen, credit check and FBI/TSA background check.
JOB SPECIFIC COMPETENCIES
• Participate in continuing education, research, networking, and professional and industry organizations to develop, maintain, and advance competencies.
• Effectively manage during periods involving changes in tasks, work environment or conditions affecting the organization.
• Partner with Information Technology Services to develop best practices and procedures related to managing electronic information repositories.
• Work closely with the Legal Affairs department, coordinating records requirements and providing research in support of Public Records requests.
• Considerable knowledge of data structure and information flow to enable one to review, recommend, and revise organizational business policies to achieve compliance with technology, legal, and records requirements.
• Seek out electronic document imaging technology best practices for upgrading of production capabilities on an agency-wide bases.
TPA MISSION STATEMENT
To be a major driver in the economic growth of the Tampa Bay Region. We will be leading edge innovators to create global access and extraordinary customer experiences through our people and facilities to build prosperity for our stakeholders and the region.
TPA VISION STATEMENT
To be a vibrant aviation gateway for Tampa Bay, providing access and economic opportunity for our stakeholders.
The Aviation Authority-Tampa International Airport provides equal employment opportunity to all persons, regardless of age, race, religion, color, national origin, sex, political affiliations, marital status, non-disqualifying physical or mental disability, sexual orientation, membership, or non-membership in an employee organization, or on the basis of personal favoritism or other non-merit factors. The Aviation Authority-Tampa International Airport welcomes and encourages applications from minorities, veterans, and persons with physical and mental disabilities, and will reasonably accommodate the needs of those persons in the application and testing process. The decision on granting reasonable accommodation requests will be on a case-by-case basis.
US-FL-Tampa
OFFICE-HCAA (103)
OFFICE-HCAA
Facilities & Administration
05/16/2022, 9:13:19 AM
Schedule: Full-time Location(s): US-FL-Tampa Job Type: Standard Day Job Job Level: Manager