Skip to Main Content
ptnbsid=9odzdCYy0mdP4WGTMlZDnBSciQ8%3d
Back
Job Description
Actions
• • Home
• NavBar
• Help
• Sign Out
Previous Job
Job Title
Fiscal & Business Specialist-Capital Budgets
Next Job
Apply for Job
Job ID
30798
Location
Tampa, FL
Full/Part Time
Full-Time
Regular/Temporary
Regular
Add to My Favorite Jobs
Email this Job
Position Details
Department Number/Name: 0-0204-000 / Administrative Services Business Center
College Division: Administrative Services
Salary Plan: Staff
Job Code/Title: 3213 / Fiscal & Business Specialist
Hiring Salary/Salary Range: $38,000-$42,000
Position Number: 00034293
Work Location: Hybrid / Remote at least 3 days per/week (Monday-Friday, 8:00 am- 5:00 pm)
ORGANIZATIONAL SUMMARY:
Administrative Services Business Center (ASBC) provides cost-effective and efficient financial and administrative support services to all departments and offices in Administrative Services. Administrative Services consists of Facilities Management, University Police, and Parking & Transportation Services.  Facilities Management includes Emergency Management, Environmental Health & Safety, Planning, Design & Construction, Operations, and Campus Services.
POSITION SUMMARY:
The Fiscal & Business Specialist will work in the Administrative Services Business Center. The position will perform fiscal, budget, administrative, and business support work to assist general Capital Budget operations.  The position will be responsible for all accounts payable activity related to the Capital Projects Program. The position supports the Design & Construction and Campus Planning departments within Administrative Services and serves as a liaison with vendors, external customers, and project managers.
RESPONSIBILITIES:
Manages and enters all requisitions related to construction projects. Reviews requisition request for adherence to USF purchasing policies and appropriate documentation. Reviews vendor invoices for completeness and accuracy. Obtains approval on invoices, receive on PO, and submit invoices to Accounts Payable for processing. Processes high volume of PO change orders. Reviews Additional Services Authorizations. Works with vendors on issues related to late payments and troubleshooting lost checks/invoices.  Processes direct payments and reimbursement requests as needed.  Maintains spreadsheets tracking requisitions to purchase orders and processing within the central mailbox.  Assists as needed with missing source documents and the preparation of journal transfers to correct invoices or Pcard transactions posted to incorrect chart fields.  Resolves budget error issues with appropriate departmental contacts. Assists with project reconciliation and reviews budget vs expenditure. Resolves any discrepancies.
Manages and tracks Direct Owner Purchasing Tax Savings Program. Tracks tax savings from USF's purchase of supplies/equipment and submits change order requests to deduct tax savings from Contractor's PO. Obtains approvals from CM that supply/equipment has been received/stored and is in acceptable condition.
Prepares all PO requests for construction projects funded by Foundation bonds. Reviews and obtains all supporting documentation including EFT information from contractors, suppliers, and other vendors. Coordinates with appropriate University department personnel for additional documentation support as needed.
Processes Notice to Owners letters, maintains project files to include PO's, invoices, IT work orders, and pay work orders per USF required retention periods and policies.
Provides training and support to USF campuses in St. Petersburg, Sarasota, and USF Health on construction forms and processes. Serves as a liaison with vendors regarding Purchase Orders, payments, invoices, and change order status. Resolves discrepancies timely and efficiently.  Performs other duties as required.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a High School diploma or equivalent with three years of work experience in positions with fiscal support duties. College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis.
PREFERRED:
Associate Degree in Finance, Accounting, Business Management or three + years' experience with Accounts Payable in a construction or government environment. Experience using ERP system such as Oracle or SAP. Experience using Microsoft Office with ability to demonstrate intermediate to advanced knowledge of Excel. The ideal candidate will have exceptional organizational skills, be detail oriented, and capable of processing high volumes of transactions. Strong customer-centrism and excellent interpersonal and communication skills.
USF Tampa
Information for Applicants
This position is subject to a Level #1 criminal background check.
Job Opening Number: 30798
Posting Date: 05/16/2022
Posting End Date: 05/30/2022
How to Claim Veteran's Preference :
This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295.
Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.
Supporting documentation, in addition to the DD214, may be required based on eligibility criteria.  If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.
For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.
How To Apply
Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
Click here for additional tutorial information.
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Work Location
Campus map and location overview: USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
Connect with us:
Apply for Job
• Careers
• Sign In
• New User
test