5 DAYS AGO
Full Time
Job Description Regional law firm has a great opportunity for a smart, dedicated, and highly organized Legal Assistant to support its corporate and government contract practice. This position performs a variety of legal administrative support duties and delivers high-quality service to clients, exhibiting commitment to integrity and excellence. Candidates for this role must have a thorough knowledge of law firm and specific administrative processes and procedures for multiple practices, information technology systems, research tools, and a broad-based understanding of the clients, matters, and associated practices. The scope of responsibilities includes prioritizing, managing, following through on multiple projects, and communicating effectively, courteously, and professionally with clients, attorneys, staff, and peers.
We are seeking a professional with a positive work ethic who loves what they do because they know they are on the front line in providing a high level of service to our attorneys, staff, and clients. We think that means you need great people skills, patience, and the ability to multi-task and prioritize. You need to be proactive and confident in your commitment to our attorneys and clients by identifying what they need and providing it.
ESSENTIAL FUNCTIONS
• Proven ability and experience handling all aspects of administrative support needed to assist attorneys in a variety of corporate and transactional practice types with a sustained record of high-quality work.
• Working knowledge of the processes frequently associated with corporate and transactional practices, including ability to draft basic corporate resolutions, organizational minutes, annual minutes, adoption of actions, basic articles of formation and articles of incorporation.
• Experience coordinating with the Florida Secretary of State through Sunbiz to file Articles of Formation and Articles of Incorporation, obtaining certificates of good standing, filing amendments, etc.
• Outstanding organizational and communications skills with substantial experience in hardcopy and electronic file and records maintenance.
• Experience drafting and reviewing corporate documents. Good writing skills a must.
• Experience preparing and maintaining corporate filings and registrations.
• Ability to manage busy calendars, transaction and deadline monitoring.
• Experience with transaction document assembly, including organization of various document versions.
• Experience working in a mid to large size firm and collaborating with various firm-wide departments in the handling of various responsibilities, including case opening, conflicts checks, billing, training, records, etc.
• Effective oral and written communication skills needed to draft and proofread correspondence and other legal documents.
• Experience tracking firm, attorney, and client expenses and using an application software to process reimbursements and payments.
• Knowledge and ability to participate in the client billing process, including assisting attorneys in entering narratives, tracking billable tasks, making edits, calendaring billing due dates, and delivery of bills to clients in electronic and paper forms.
• Schedule client appointments in coordination with the attorney.
• Possess some knowledge of special events planning and coordination to assist in organizing attorney business development events.
• Managing electronic and paper case files.
• Handling incoming and outgoing mail and other correspondence. Answering, screening, directing and placing telephone calls and emails.
• Consistently deliver outstanding client service and quality.
• Transcribe dictated or written materials.
The above description is intended to describe the general nature and level of work being performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, and qualifications of employees assigned to this job. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or to otherwise balance the workload.
JOB REQUIREMENTS AND QUALIFICATIONS
Education and Experience
• Must have two-year degree or comparable experience.
• Must have a minimum of five years of law firm administrative experience, preferably as a legal assistant.
• Experience working with multiple attorneys required.
• Corporate and Transactional experience required.
Knowledge Requirements
• Ability to work efficiently and effectively under pressure and time constraints.
• Ability to effectively balance assignments and workflow from multiple attorneys.
• Ability to multitask and handle multiple responsibilities and high volume is crucial.
• Strong attention to detail, initiative, and follow-through required.
• Effective oral and written communication skills, including the ability to clearly express thoughts to others and exchange information.
• Establish and maintain effective working relationships with employees, other departments, vendors, and the public.
• Working knowledge of Microsoft Office, including extensive knowledge of Outlook, Word, Excel and experience working with law firm case management and billing software required. Knowledge of CMS, SmartTime, and Aderant a plus.
• Knowledge of electronic file management systems, particularly FileSite and organization of due diligence data rooms, is a plus.
• Work in collaboration within a group and individually to ensure that clients are satisfied, includes the desire to understand client concerns and build trust.
OTHER INFORMATION
• Usual work hours are Monday to Friday, 8:30 a.m. – 5:00 p.m. with a one-hour lunch. Overtime work may be required from time to time.
• Great benefits package, including paid holidays, vacation, and sick time, 401(k), health benefits, and more.
• A criminal background check is required and must be successfully completed prior to employment.
• Technology training for firm utilized software is provided during onboarding.
#1779
Company Description Infinity Talent Solutions, LLC specializes in providing Legal Recruiting services for Attorney and Support Staff professionals nationally on a direct hire basis. Our recruiters have extensive legal education and experience, which allows us to better understand the needs of our clients and our candidates.
We believe our experience and credentials allow us to add real value to our clients and candidates and would welcome the opportunity to assist you and your team in the future with finding the perfect opportunity.
Specialties
Infinity Talent Solutions, LLC's attorney division specializes in firm and practice group mergers, lateral attorney hires and associate placements.
Location/Region: Tampa, FL