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Job Title
Foundation Office Administrator
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Job ID
30791
Location
Tampa, FL
Full/Part Time
Full-Time
Regular/Temporary
Regular
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Position Details
Dept Number/Name: 0-0603-000 / University Advancement
College Division: Univ Advnc-Univ Advancement
Salary Plan: Administrative
Job Code/Title: 2208 / Office Administrator
Hiring Salary/Salary Range: Commensurate with experience
Position Number : 00043957
POSITION SUMMARY:
The Foundation Office Administrator manages the administrative and operational activities of the Foundation Executive Office which includes the offices of the CEO/SVP, COO and Foundation Board Relations.  This position serves as the Foundation liaison to other executive offices, colleges and unit within USF and interfaces with community leaders and the highest wealth donors and prospects to the university on a regular basis.  This position will also manage the Alumni Center reception desk and event set-up staff.
RESPONSIBILITIES:
Provide high-level professional administrative support to the Senior Vice President/CEO and Vice President/COO to plan, prioritize and schedule meetings and appointments making judgment calls on priorities as necessary.  Arrange and coordinate all SVP/CEO and VP/COO travel. Compose and prepare correspondence, memorandums, reports, presentations for SVP/CEO and VP/COO as needed.
Greet visitors and interact professionally with high level university officials, USF colleagues, donors and prospects.  Maintain the highest level of confidentiality.
Manage and schedule Alumni Center reception desk and event set-up staff.  Arrange for alternate coverage as needed from other Advancement administrative staff.
Prepare and track budgets for funds designated for SVP/CEO and VP/COO.
Performs other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM:
'This position requires a high school diploma or equivalent, with at least five years of experience in an office or administrative support position or a Bachelor's degree and 3 years of related experience. Additional education may not be substituted for this experience requirement.
PREFERRED:
5+ years of Executive level administrative support experience.
SPECIAL SKILLS/TRAINING:
Familiarity with Microsoft Office Suite; Ability to learn to input and query information from Customer Relationship Management System; Ability to reconcile expenses from fund balances.
USF Tampa
Information for Applicants
This position is subject to a Level #1 criminal background check.
Job Opening Number: 30791
Posting Date:  05/12/2022
Posting End Date: Open until filled
How To Apply
Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
Click here for additional tutorial information.
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Work Location
Campus map and location overview: USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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