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Job Title
Administrative Clerk
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Job ID
30754
Location
Tampa, FL
Full/Part Time
Full-Time
Regular/Temporary
Regular
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Position Details
Department Number/Name: 0-0204-000 / Administrative Services Business Center
College Division: Administrative Services
Salary Plan: Staff
Job Code/Title: 2202 / Administrative Clerk
Hiring Salary/Salary Range: $31,350 - $33,000
Position Number: 00049082
ORGANIZATIONAL SUMMARY:
Administrative Services Business Center (ASBC) provides cost-effective and efficient financial and administrative support services to all departments and offices in Administrative Services. Administrative Services consists of Facilities Management, University Police, and Parking & Transportation Services. Facilities Management includes Emergency Management, Environmental Health & Safety, Planning, Design & Construction, Operations, and Services. Commitment to the service standard of excellence: Impacting lives everyday by Exceeding Expectations and creating WOW moments, and adherence of the guiding principles of safe, competent, responsive, and helpful.
POSITION SUMMARY:
The Administrative Clerk supports the Assistant Program Director of Administrative Services Business Center - Supply Chain Management. This position will assist in supporting the Rental Service program by verifying funding, account approval information, logging event control numbers, calendar scheduling, email customer scheduling/feedback, and event setup/breakdown and event closeout.  This position will be responsible for the Office of Administrative Services (OAS) departmental mail runs and provides support to the receiving and issuing of supplies, chain of custody forms, communication with vendors, and OAS departments? biannual spot-check inventory submittal. In addition, this position shall assist with work order requests by data cost entry, transporting supplies, and furniture/equipment to various campus locations.
RESPONSIBILITIES:
Assists in supporting the Rental Service program by verifying funding, account approval information, logging event control numbers, calendar scheduling, email customer scheduling/feedback, and event setup/breakdown and event closeout.
Responsible for the departmental mail runs and provides support to the receiving and issuing of supplies, chain of custody forms, and communication with vendors.
Assists with work order requests by data cost entry, transporting supplies, and furniture/equipment to various campus locations.
Assists with lunch and shift coverage for Shipping and Receiving Clerks, to include following procedures for receiving and issuing items. Assists with inventory of supplies annually and as needed
Assists with scanning documents, gathering reporting data, such as metrics and diversity vendor spending, processing on-demand requests, data entry into tracking database, and OAS departments' biannual spot-check inventory submittal.
Performs other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a high school diploma, or equivalent, with one year of general office experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.
PREFERRED:
High school diploma with two or more years of experience in an office or administrative support function.  The preferred candidate will have one (1) year data entry experience for a large organization. Preference shall be given to candidates that are familiar with the campus and have experience using MS Office and the USF FAST accounting system.
SPECIAL SKILLS/TRAINING:
Physical ability to lift 50 lbs. and have trunk strength, manual dexterity, and wrist-finger movement. Current Florida driver's license required.
ADDITIONAL INFORMATION FOR APPLICANTS:
Proficient administrative, communication, and computer skills.
Hours: Monday - Friday 8:00am - 5:00pm
This position is an essential personnel position.
USF Tampa
Information for Applicants
This position is subject to a Level #1 criminal background check.
Job Opening Number: 30754
Posting Date: 05/12/2022
Posting End Date: 05/26/2022
How to Claim Veteran's Preference :
This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295.
Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.
Supporting documentation, in addition to the DD214, may be required based on eligibility criteria.  If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.
For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.
How To Apply
Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
Click here for additional tutorial information.
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Work Location
Campus map and location overview: USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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