Full-time, Part-time
Job Description Manages on-campus operations functions by supporting the Campus President or Executive Director with day to day duties with a heavy emphasis on recruiting top talent at our campus and assist with reducing colleague turnover. Also assist with just-in-time book and supply inventory, managing office supplies, on-site facilities management and supporting/directing Security staff.
Primary/essential duties and responsibilities
· Complies with all Federal, State, accreditation and institutional policies and procedures.
· Accountable for recruiting, screening resumes, hiring and onboarding of new campus colleagues, including new hire paperwork review and new hire orientation.
· Assist the Campus President or Executive Director with reducing turnover at the campus
· Directly responsible for the budgeting and inventory fulfillment of all campus book, uniform and supply orders.
· Reports all on-site campus facilities issues and has primary responsibility for interacting with the third-party property management company related to short, medium and long-term facilities maintenance, management, repairs in co-ordination with Irvine facilities.
· Provide support towards scheduling and being the liaison with campus Security Staff.
· Promotes a safe and healthy environment for all colleagues and students as a “Campus Safety Champion.”
· Submits purchase orders for all campus departments to the Purchasing department; receives and verify all shipments. Also responsible for all office supply orders via Staples.
· Performs Campus accounting functions as follows: Codes all purchase orders/ CP Amex reimbursement forms and submit to the Accounting department.
· Responsible for distribution and inventory management of all kindles and keyboard inventory as well as assigning devices to new students.
· Conducts confidential pre-employment process for employees, including requisition submittal, offer terms submittal, and pre-hire paperwork completion.
· Creates requisitions and offer terms using company’s Applicant Tracking System..
· Timely submits all Personnel Action Forms (PAFs) to immediately document staff changes at assigned campus.
· Creates and maintains confidential employee files.
· Other duties as assigned.
Essential skills and experience
· One-three years related experience, or equivalent combination of education and experience.
· Ability to effectively manage multiple priorities.
· Commitment to quality.
· Strong interpersonal and communication skills.
· Basic Excel skills.
· Ability to apply intermediate mathematical concepts.
· Ability to read, analyzes, and interprets financial reports and legal documents.
· English will be the primary language used; bilingual abilities useful but not required.
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