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Assistant Facilities Project Manager

HTC Global Services

Location: Tampa, FL 33601
Type: Full-Time, Non-Remote
Posted on: May 13, 2022
This job is no longer available from the source.
Facility management, Project costing, Project management, Project scoping, Real estate management, Risk management, Vehicle insurance, Monday.com, project planning, infrastructure
Full Time
Depends on Experience
Assistant Facilities Project Manager
Will will work from office in Tampa, FL with some days from home, Contract-to-Hire is a distinct possibility after six months (no fee).
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Position Summary:
The Facilities Project Manager is responsible to ensure the efficient delivery of Facility specific services as required, and manages project to execute Facility improvements, moves and opening/closures/consolidations. Between 50%-75% travel expected to oversee assigned projects.
Also this position requires driving a vehicle on behalf of the firm. Regular local and/or regional travel is expected in order to meet with clients/colleagues at other locations. Therefore, must possess and maintain a current, valid driver’s license in their state of residence and will be subject to annual Motor Vehicle Checks per our firm’s auto insurance policy
Principal Responsibilities:
• Partners with the Facilities Manager on assigned projects, managing from inception to conclusion.
• Makes recommendations and implements approved organization-wide policies impacting operations that are consistent with business needs and culture
• Organizes and prioritizes value driven operational projects, in conjunction with the FM, and drives them to timely completion
• Assists in the definition of project scope, budget, and objectives, involving all relevant stakeholders and technical feasibility
• Reviews and analyzes operational responsibilities, timelines, and stakeholders to focus on long term success
• Performs risk management to minimize and forecast project risks
• Establishes and maintains a relationship with third parties/vendors
• Manages and recommends changes to project scope, project schedule and project costs as needed and communicates to leadership as required
• Develop spreadsheets, diagrams, and process maps to document needs as required
• Maintains a project portfolio including a breakdown of each initiative and how they line up from a priority perspective using our Project Management tool
• Measures project performance and results using appropriate tools and techniques
• Performs other related duties as assigned
Knowledge, Skills and Abilities:
• Basic knowledge of construction practices and scope of work to include reading and understanding construction documents
• Excellent organizational skills with high detail is required
• Excellent interpersonal skills, ability to communicate and connect with multiple levels of leadership, inside and outside the Firm, is required
• Excellent diplomatic communication skills, verbal and written, that are clear and concise is required
• Experience with managing projects and working independently
• Intermediate experience with Microsoft Excel, Word, PowerPoint and Outlook is required
• Experience with facilities, project or real estate management is highly preferred
• Multi-site oversight experience is required
• Proficiency in project management software tools such as Monday.com
• Ability to communicate effectively with people at all job levels and relay information in legible reports to leadership
• Demonstrated ability to understand and evaluate problems and present solutions
• Excellent presentation skills in order to effectively describe an initiative or process
• Desire to work as a team with a results-driven approach
• Ability to understand the internal climate of the organization, define the most productive channels of communication, and uses such channels to achieve goals and objectives
• Demonstrates the firm’s core values, exuding behavior that is aligned with corporate culture.
Special Working Conditions:
• Fast-paced, multi-tasking environment.
• Travel required