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Job Title
Postal Services Representative
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Job ID
30774
Location
Tampa, FL
Full/Part Time
Full-Time
Regular/Temporary
Regular
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Position Details
Department Number/Name: 0-0253-001 / Post Office E&G
College Division: Administrative Services-Physical Plant
Salary Plan: Staff
Job Code/Title: 3232 / Postal Services Representative
Hiring Salary/Salary Range: $31,587.73
Position Number: 00003392
ORGANIZATIONAL SUMMARY:
USF's Facilities Management Division plans, creates, protects, and maintains the university's physical environment. Our service philosophy encourages us to impact lives every day by exceeding expectations and creating "WOW" moments. Facilities Management implements programs, manages projects, and executes strategic initiatives designed to realize the university's goals and objectives as a high-impact global research university dedicated to student success. Six departments make up Facilities Management: Design and Construction, Emergency Management, Environmental Health & Safety, Operations, Planning, and Services. The Facilities Management Division is part of the Office of Administrative Services.
POSITION SUMMARY:
This position works in a postal environment. Responsibilities include selling postal services and products to the public and university departments; uses package tracking software; performs mail delivery routes; picks up, sorts and distributes mail, and processes Permit Mailings using various equipment. Performs close out procedure and enters data into deposit worksheet daily.
RESPONSIBILITIES:
Process all outgoing domestic and international mail for the area of the contract unit and advise customers of most cost effective way to send out their mail. Collect payment from customers to include cash, debit and credit. Collect mailbox rental fees for over 1000 mailboxes. Explain procedures to customers on opening their mailboxes. Request postal supplies, merchandise and equipment thru the United States postal system. Inspect for damage upon receiving. Place in proper storage location.
Responsible for sorting and distributing mail from the United States Postal Service (USPS) and intra-campus mail routes, such as letter and flat mail with accuracy and speed. This position uses USF Postal vehicles to perform mail deliveries (Delivery Routes) and collections from student mailrooms and campus buildings within a set timeframe. Maximum weightlifting ability is 70 pounds.
Responsible for processing approximately 65,000 packages including Accountable Mail pieces by utilizing a computer tracking program, scanners, handheld signature devices and computers. After processing packages, places packages in proper equipment for delivery on campus and securing in appropriate location for mailbox holders. Accountable mail includes USPS, UPS, Fed Ex, DHL, and all other independent carriers.
Process Permit mailings using the Quadient software program. Set up, run, package and label mailings to be delivered to the USPS daily on the Buskro and/or Relay 7000. Give paperwork to the supervisor for each mailing to be billed in the USF P O Charges and Billing programs.
Responsible for operating scales, data collection systems, and meter machines which includes inputting addresses into the metering program. This position processes mail in an efficient and responsible manner and inspects mail service documents for completeness.
Responsible for daily maintenance of postal machinery. In addition, this position receives safety training from the University and USPS and needs to be knowledgeable of special handling techniques required for acceptance and transportation of fragile, toxic, flammable, hazardous, or short-shelf-life goods.
Distribute all incoming mail to over 1000 mailbox holders on a daily basis. May include: First class, registered, certified, USPS Tracking and other carrier mail. Forward or return all mail for box holders that have been evicted or moved. Complete process in the USF Mailbox program for these box holders. Print bi-weekly renewal notices for box holders. And place in mailboxes.
Processing of Undeliverable-As-Addressed (UAA) mail efficiently and effectively by handling all UAA mail according to USF and USPS procedures and regulations. This includes using a computer program to process USPS tracking and Accountable mail that is UAA, Forwarding or Refused.
Perform a nightly close out for Retail sales including printing reports, check and reconcile information and prepare daily cash deposit. Enter into Financial data bases for deposit to cashiers' office.  Accountable for your own stamp inventory and cash at all times.
Responsible for vehicle inspections and reporting problems to the supervisor.
Perform additional related duties. In addition, this position is responsible for answering routine phone inquiries, answering the doors and cleaning as instructed when needed.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a high school diploma, and one year of related experience.
PREFERRED:
Experience with U.S. Postal Service mail processes and postal machinery.  Microsoft Office, customer service, sales and cash handling experience.  Knowledge of the USF Tampa campus.
SPECIAL SKILLS/TRAINING:
The ability to drive large vehicles. A valid Florida Driver's License is required to operate large, motorized vehicles utilized to deliver mail. Experience in working in environments that require standing for long periods of time.  Must be able to work in indoor and outdoor environments to include walking and climbing stairs. Lifting and moving up to 70 pounds. Good oral and written communication skills.
USF Tampa
Information for Applicants
This position is subject to a Level #1 criminal background check and a pre-employment drug screen.
Job Opening Number: 30774
Posting Date: 05/12/2022
Posting End Date: Open until filled
How to Claim Veteran's Preference :
This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295.
Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.
Supporting documentation, in addition to the DD214, may be required based on eligibility criteria.  If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.
For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.
How To Apply
Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
Click here for additional tutorial information.
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Work Location
Campus map and location overview: USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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