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Job Title
Travel and Purchasing Administrative Specialist
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Job ID
30747
Location
Tampa, FL
Full/Part Time
Full-Time
Regular/Temporary
Regular
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Position Details
Dept Number/Name: 0-2401-000 / College of the Arts
College Division: Acad Affairs-Coll of The Arts
Salary Plan: Staff
Job Code/Title: 3213 / Fiscal & Business Specialist
Hiring Range: $38,000 - $40,000
Position Number : 00006053
ORGANIZATIONAL SUMMARY:
This position is part of a business office which reports directly to the College.  The CoTA Business Office serves students, faculty and staff in carrying out the fiscal, operational and personnel related transactions needed to facilitate learning and student success at the College of The Arts.
POSITION SUMMARY:
This position works as an integral member of the CoTA Business office team to assist in the processing of all business operation transactions. This position will be responsible for all travel related transactions and will oversee purchasing related transactions within the College of The Arts.
RESPONSIBILITIES:
Initiates requisitions for purchases, initiates purchase orders (PO's), Honorariums, Purchase Request forms for approval, and verifies invoices received, and reconciles these expenditures. Ensures that all invoices are paid in a timely manner and responds to inquiries regarding the status of requisitions, PO's or goods/services received. Approves invoices for payment, and reconciles purchasing transactions (P-card, invoices, etc.) to the ledger. Resolves vendor billing problems. Approves invoices for payment, and reconciles purchasing transactions (P-card, invoices, etc.) to the ledger. Resolves vendor billing problems.
Prepares and processes check requests for USF Foundation accounts, excluding Travel.
Supports travel processing by creating and submitting expense reports for all staff, faculty and guest pertaining to the College of The Arts in accordance with the USF Travel manual. Properly maintains all electronic filing in the box of fiscal records related to travel. Resolves issues related to such transactions. Including, collecting and reviews all travel receipts to ensure they are in compliance with USF Travel. Audits expense reports and corrects reports before submitting to be processed. Monitors and tracks department spending and notifies appropriate persons of potential deficits before travel request is submitted for processing. Supports all of Foundation Travel by creating and submitting the check request to the Foundation. Check and review weekly Power BI reports.
Other duties / projects as assigned.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a High School diploma or equivalent with three years of work experience in positions with fiscal or accounting support duties. College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis.
PREFERRED:
Associate's degree in business, accounting, or related fields; experience with Microsoft Office; Excel, Outlook, Teams etc. Demonstrated technical skills and abilities in operating in transactional database systems as well as internet based systems.
USF Tampa
Information for Applicants
This position is subject to a Level #1 criminal background check.
Job Opening Number: 30747
Posting Date:  05/09/2022
Posting End Date: 05/23/2022
How to Claim Veteran's Preference :
This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295.
Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.
Supporting documentation, in addition to the DD214, may be required based on eligibility criteria.  If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.
For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.
How To Apply
Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only online applications are accepted for this position.
Click here for additional tutorial information.
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Work Location
Campus map and location overview: USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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