Skip to Main Content
ptnbsid=pRiCC7OttonQW73MwLUwFJ5UEN8%3d
Back
Job Description
Actions
• • Home
• NavBar
• Help
• Sign Out
Previous Job
Job Title
Sr Medical Education Prog Spec
Next Job
Apply for Job
Job ID
30757
Location
USF Health
Full/Part Time
Full-Time
Regular/Temporary
Regular
Add to My Favorite Jobs
Email this Job
Position Details
Dept Number/Name: 0-6123-000 / Dept of Internal Medicine
College Division: USF Health-College of Medicine
Salary Plan: Staff
Job Code/Title: 4411 / Sr Medical Education Prog Spec
Hiring Salary/Salary Range: $39,000.00-$46,000.00
Position Number: 00049063
ORGANIZATIONAL SUMMARY:
The Department of Internal Medicine is the largest and most complex department in the Morsani College of Medicine with over 26 Division, Programs and Centers/Institutes, total human resources in excess of 1,000, and an annual all-source budget in excess of $115,000,000. The mission of the Department is to rank among the elite in the nation in the areas of education, research and patient care. The Department provides education and training for a diverse group of medical students, residents, fellows and health personnel from USF and throughout the world. Highlights of our success include Board Pass Rate at 100%; Resident Match Rate at 100%; Growth of residency program from 80 to 115; growth of fellowship programs from 70 to 96; doximity ranking at 84 and USMLE score average increasing from 200 to 247.
The Department's research activities are numerous and involve both basic and clinical research activities in all subspecialties of Internal Medicine. Our current Blue Ridge Institute for Medical Research ranking equals 19. Patient care occurs in our affiliated hospitals (including Tampa General Hospital, H Lee Moffitt Cancer Center and Research Institute, James A Haley VA Hospital, Florida Hospital) as well as our state-of-the-art ambulatory health care centers. The Department also provides healthcare support and services via contractual arrangements with many diverse organizations. The US News & World Report recent rankings of our subspecialties include Endocrinology at 13, Nephrology at 18, and Gastroenterology at 24 and Pulmonary at 28. The Department's faculty represent a group of dedicated physicians that are well-recognized as leaders in all three mission areas.
POSITION SUMMARY:
The position of Senior Medical Education Program Specialist will ensure effective educational program administration and compliance across multiple fellowship programs. The position is responsible for cross-training with education specialists in all aspects of educational program administration, operations and compliance. The position serves as a senior resource and aids in the administrative and operational workflows to strengthen effectiveness and budgets of the education programs while also assisting with divisional operations and performance enhancement in patient care and research. This position will train lower level coordinators.
RESPONSIBILITIES:
New Innovations Management: Check duty hours monthly & send additional reminders as needed, update any violations with explanations; Input Assignment schedule & leave monthly; Oversee evaluation completion, send reminders, etc.; G&O/Curriculum acceptance tracking monthly; Manage Conferences- obtaining presentations and uploading (if applicable) ; Manage Semiannual Reviews (obtaining e-signatures, setting up each 6-month period, etc.); Fellow Portfolio (updating certifications, scores, etc. as needed); Uploading incoming residents from ERAS; and Annual contract signing and completion  GME onboarding checklists.
ACGME-Related Support: Maintain electronic records per ACGME and legal compliance standards; Rotation Verification Requests (monthly) Entering all leave, clinics and conferences into New Innovations, obtaining signatures on the form & submitting to GME monthly; Resident & Faculty Surveys Management (track completion rates and send emails from the system for access, obtain reports); Assistance with Program Letters of Agreement: Assist in completing & obtaining signatures, sending to GME for approval, and inputting to New Innovations; and Assist in Website Updates: updating dates, photos, changes in program, etc.
Other Educational Support: Creating and obtaining approval and preparing documents for expenses and reimbursements in relation to the educational program budget; Completion of GME's credentialing requests on graduates (obtaining signatures and returning to GME); Recruitment Logistics: Helping coordinator in all deliverables, May also be expected/required to attend interview days; Visiting Residents: Manage process & communication with residents; Assist in CANVAS: Upload resources as needed, develop alongside Coordinator and PD; and Collect and document program's scholarly activities (QI, research, etc.) and faculty development initiatives & projects.
Administrative Support: Preparing documentation and reports to facilitate Program Evaluation Committee & Clinical Competency Committee Meetings; Co-Creation of program policies and keeping up to date with any revisions; Assist in Onboarding: Prepare documents for internal orientations (if applicable) & training schedule for incomings, ensure reminders are sent for ordering labcoats; and Conference Logistics (i.e. sending invites as needed, requesting presentations from fellows & faculty, tracking attendance, ordering food as if applicable), inputting attendance into New Innovations. Performs other duties as required to optimize effectiveness of operations and support the overall mission.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a high school diploma or equivalent, with 4 years of administrative experience.  At least one year of experience must involve administrative or program support duties in an academic department or college. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the general experience. This educational substitution does not apply to required year of experience in an academic program.
PREFERRED:
Previous experience working in College of Medicine academia preferred.  Previous experience as a Medical Education Coordinator with ACGME site review/working knowledge, ERAS interaction and NRMP rank list experience preferred.
USF Health
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 30757
Posting Date:  05/10/2022
Posting End Date: 05/17/2022
How to Claim Veteran's Preference :
This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295.
Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.
Supporting documentation, in addition to the DD214, may be required based on eligibility criteria.  If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.
For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.
How To Apply
Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
Click here for additional tutorial information.
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Work Location
Campus map and location overview:
USF - Health
USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
Connect with us:
Apply for Job
• Careers
• Sign In
• New User
test