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Job Title
Fiscal & Business Specialist-Operating Budgets
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Job ID
30702
Location
Tampa, FL
Full/Part Time
Full-Time
Regular/Temporary
Regular
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Position Details
Department Number/Name: 0-0204-000 / Administrative Services Business Center
College Division: Administrative Services
Salary Plan : Staff
Job Code/Title: 3213 / Fiscal & Business Specialist
Hiring Salary/Salary Range: $40,000 to $46,000
Position Number: 00007135
Work Location: Hybrid / Remote at least 3 days per/week (Monday-Friday, 8:00 am- 5:00 pm)
ORGANIZATIONAL SUMMARY:
Administrative Services Business Center (ASBC) provides cost-effective and efficient financial and administrative support services to all departments and offices in Administrative Services. Administrative Services consists of Facilities Management, University Police and Parking & Transportation Services. Facilities Management includes Emergency Management, Environmental Health & Safety, Planning, Design & Construction, Operations, and Campus Services.
POSITION SUMMARY:
The Fiscal & Business Specialist position provides fiscal and budget support to assist with the administration of budgets, purchasing, invoicing, and travel related transactions within the Administrative Services Business Center (ASBC).
RESPONSIBILITIES :
Verify Pcard transactions for several departments in Administrative Services. Audit PCard receipts for adherence to University PCard Compliance policies and procedures. Match PCard receipts with PCard statements and obtain appropriate signatures. Submit PCard statements to PCard Compliance timely and maintain PCard statement tracking spreadsheet. Reconcile transactions against departmental accounts in DataMart and identify any discrepancies
Review requisition request for adherence to USF Purchasing policies and enter and submit in FAST with appropriate documentation for approval. Monitor and track requisitions to purchase order generation using ASBC database. Process PO change orders as needed based on department requirements. Receive on PO in FAST. Review vendor invoices for completeness, accuracy and approvals. Submit invoices to Accounts Payable and ensure vendors are paid timely. Work with vendors on issues related to late payments and troubleshooting lost checks/invoices. Reconcile vendor statements to POs and outstanding AP invoices. Monitor all expenditures for the departments to ensure compliance with USF policies and fund restrictions. Reconcile vendor statements to purchase orders and outstanding AP invoices.
Reconcile Auxiliary and E&G funds monthly, identify discrepancies, and prepare monthly reconciliation paperwork for review by Manager. Reconcile purchasing transactions (Pcards, invoices). Prepare non-payroll expenditure transfers as needed to correct invoices or PCard transactions that posted incorrectly. Prepare and provide management with non-routine fiscal reports, and routine reports related to budget and expenditures.
Reconcile vendor statements to purchase orders and outstanding AP invoices. Liaise with Administrative Services departments to ensure information is correct for processing and reconciling.
Oversee procedures for proper acquisition, assignment, and/or transfer of property. Liaise with Asset Management and coordinate all property forms for Administrative Services. Oversee monthly utility billings and track appropriately in database. Serve as back-up liaison for continuing service provider contract management.
Provide operational support and back-up of other Business Office staff as needed in the areas of Purchasing, Budget/Reconciliation, and Travel. Establish, update, and maintain workflow roles, signature authorizations, FAST and GEMS access forms. Perform additional duties as required.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a High School diploma or equivalent with three years of work experience in positions with fiscal support duties. College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis.
PREFERRED:
Bachelor's degree in Business Administration, Accounting or Finance or related field and three years of professional administrative or fiscal experience. Experience with USF systems including FAST, GEMS, DATAMART.
SPECIAL SKILLS/TRAINING:
Excellent organizational skills, strong attention to detail, and an ability to work in a high volume fast paced environment.  Excel proficiency, strong written, and oral communication skills.
USF Tampa
Information for Applicants
This position is subject to a Level #1 criminal background check.
Job Opening Number: 30702
Posting Date: 05/06/2022
Posting End Date: 05/29/2022
How to Claim Veteran's Preference :
This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295.
Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.
Supporting documentation, in addition to the DD214, may be required based on eligibility criteria.  If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.
For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.
How To Apply
Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
Click here for additional tutorial information.
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Work Location
Campus map and location overview: USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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