Office Administrator
Cushman & Wakefield
1,711 reviews
Tampa, FL 33602
Full-time
Cushman & Wakefield
1,711 reviews
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Job details
Job Type
Full-time
Full Job Description Job Title
Office Administrator
Job Description Summary
Responsible for coordinating local and front office support operations for commercial services within a specified market in an efficient and effective manner. Administrator will work with the Director of Operations and fee-earners within the market to provide support and assist in strategic initiatives.
Job Description
Administration and Office Support
Assist in planning and coordination of basic travel arrangements
Organize and assist internal meetings and events as required
Ensure company policies are followed
Support Sales and Transactions
Track all listings and signs
Coordinate production and distribution of reports, proposals, and other materials
Track Opportunities, Listings, and Deal-Related Expenses
Maintain and update CRM system per guidelines with new opportunities by working with fee-earners and Project Coordinators
Check for any conflicts/duplicates in opportunity ownership and escalate to fee-earner
Maintain tracking of expenses related to deals, using Commissions Accounting and CRM Systems
Update CRM upon closing of deals
Work with Project Coordinator to collect necessary documentation and deliver to Commissions Accounting
Enter Expense Reports
Collect expense reimbursement documents, such as receipts, and other information from fee-earners, Associates, and/or Project Coordinators
Attribute expenses to specific deals or other codes and track against deal budget
Enter expense reports into Workday
Coordinate Events and Conferences
Coordinate catering, conference room space, invitations, and other event planning activities as needed
File Management
Maintain files, such as documents provided by operations staff or reference material (i.e., billing packages, which include lease, commission agreement and other pertinent client related files), vendor contacts, licensing info, COI, etc.
Manage Phones
Answer and screen all incoming calls and relay messages
Communicate with operations staff fee-earners and Managing Principals
Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, email HRServices@cushwake.com or HRServices@cwservices.com. All inquiries not related to accommodations will go unanswered.
Hiring Insights Job activity Posted 1 day ago