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Fiscal & Business Specialist
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Job ID
30573
Location
Tampa, FL
Full/Part Time
Full-Time
Regular/Temporary
Regular
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Position Details
Dept Number/Name: 0-0510-000 / Intercollegiate Athletics
College Division: Exec Svcs-Intercol Athletics
Salary Plan: Staff
Job Code/Title: 3213 / Fiscal & Business Specialist
Hiring Salary/Salary Range: $40,000 annually
Position Number: 00018040
ORGANIZATIONAL SUMMARY
The USF Department of Intercollegiate Athletics is an integral part of USF and its mission by sponsoring a diverse and nationally competitive Division I athletic program.  The program serves several significant constituencies, including its student-athletes, who are students first.  The most important priority of the program is the progress of the student-athletes toward graduation.  Other priorities include the health, fitness and emotional development of student-athletes at USF. Intercollegiate Athletics provide a sense of collegiality, allegiance, and pride for students, staff, faculty, alumni, boosters and the greater Tampa Bay community at large and serves as a focal point for their support.  Within the framework of competitive excellence, Intercollegiate Athletics at USF are also a contact vehicle leading supporters to a greater awareness of the University's mission, academic programs and prominence as an educational institution.
POSITION SUMMARY
Reporting to the Director of Business Operations, this position provides financial, budget, and fiscal resource management support for an approximate $4 million Development budget every fiscal year. Additionally, this position assists with a range of special events and public functions. Position must adhere to all NCAA, Conference, and institutional rules and regulations.
RESPONSIBILITIES
Posts, balances and records cash, credit card, or EFT transactions for Intercollegiate Athletic and Foundation operations (i.e., includes preparation of cash vouchers, receipts, deposit slips, etc.). Runs routine reports and queries related to the budget and expenditures (actual vs. budget). Example: RSA (Remaining Spending Authority) report. Utilizes FAST, FAIR, and BANNER to generate routine fiscal and budget related reports.
Accepts cash or other forms of payment and records in Archtics and generates AR reports.  Collects and deposits revenue for auxiliary funds and handles any discrepancies. Generates and sends out notices for additional money/fees due, auxiliary account balances or deficits, etc.
Reconciles credit card receipts for procurement/development.  Monitors and tracks department/college/center spending (i.e., using commitment control, RSA, spreadsheets, etc.) and notifies appropriate persons of potential deficits before they occur.
Responsible for making purchases for Athletic department and ensuring purchases are within the operational budget. Develops and prepares various periodical and ad hoc reports, summaries, analyses, and projections. Reconciles all Athletic Foundation accounts and resolves any discrepancies. May review and make adjustments to initial reconciliations completed. Gathers data and prepares the yearly operating budget/plan submitted to Athletics Business Office and Foundation Business Office respectively.
Assists with planning, developing and implementing policies and procedures related to Bulls Club events. Evaluates program/event histories, budget considerations, contractual provisions, and planning committee recommendations to determine requirements as to space, facilities, technology, equipment, lodging, catering, and on-site management. Participates in budget development for special events. Monitors fiscal event planning for permissible expenditures, oversees billing accuracy from vendors and coordinates invoice processing with departmental accounting staff.
Serves as a Bulls Club financial matters liaison with other USF departments and Foundation departments by problem solving, resolving budget issues, and providing appropriate information for various financial and budget related inquiries.
Performs other department financial, administrative, and support duties as required in support of the mission and strategy of the unit.
POSITION QUALIFICATIONS
MINIMUM
This position requires a High School diploma or equivalent with three years of work experience in positions with fiscal support duties. College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis.
PREFERRED
Bachelor's degree in relevant field; one year experience working in intercollegiate athletics.
USF Tampa
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening ID: 30573
Posting Date:  05/02/2022
Posting End Date: Open until filled
How to Claim Veteran's Preference :
This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295.
Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.
Supporting documentation, in addition to the DD214, may be required based on eligibility criteria.  If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.
For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.
How To Apply
Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
Click here for additional tutorial information.
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Work Location
Campus map and location overview: USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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