Shipping Coordinator
Lap of Love Veterinary Hospice
34 reviews
Lutz, FL 33549
$40,000 - $48,000 a year - Full-time
Lap of Love Veterinary Hospice
34 reviews
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Job details
Salary
$40,000 - $48,000 a year
Job Type
Full-time
Full Job Description
Shipping Coordinator
Lap of Love Veterinary Hospice – Lutz, FL (please read the full job description before applying)
Lap of Love is a national practice dedicated exclusively to in-home end of life care for pets. We believe all pets and their families deserve the most compassionate and supportive end of life experience. Our veterinarians help pets and their parents with quality-of-life assessments, pain and anxiety management, end of life consultations, and peaceful euthanasia in the comfort of their pet’s favorite place – home.
Position Description:
Lap of Love Veterinary Hospice, headquartered in Lutz, FL., seeks to add a key member to its growing team by employing a dynamic and organized Shipping Coordinator to support daily operations. This individual will play an instrumental role in Lap of Love’s internal operations, facilitating Lap of Love’s shipping and receiving functions, and assisting all departments with projects related to sourcing new vendors, items, and arranging and completing associated shipping functions. Common tasks related to this role include fulfilling order requests, managing and tracking shipments, maintaining warehouse inventory, sourcing and creating new gift ideas, receiving items and notifying the appropriate team members/departments, and controlling the budget of the shipping department.
Overall, this is a self-sufficient role where you will frequently be asked to complete projects, often with minimal instruction, that require you to make independent decisions. Your ability to connect the dots and manage details along with your willingness to take on tasks, no matter how large or small, will be essential to your success.
Responsibilities:
• Process USPS, UPS, and FedEx labels for internal shipments
• Coordinate the packaging and shipping of initial supplies to all onboarding Veterinarians, Veterinary Care
Coordinators, and leadership team members
• Fulfill Monthly Supply Order requests for Veterinarians and additional requests for our marketing, veterinary outreach, and veterinary care coordinator teams
• Assure the main shipping facility, storage facility containing extra shipping and conference inventory, and home office are in optimal condition by keeping shipping facilities neat and tidy, coordinating necessary repairs, assuring cleanliness, and maintaining relationships with associated service providers
• Source, arrange and send gifts and cards to referral clinics, employees (bereavement, birthday, thank you, new baby, moving, company awards, etc.), and donors
• Work with the practice operations team to coordinate the receipt of any incoming items and redistribution of those items
• Arrange large time sensitive shipments containing booth supplies and materials for conferences
• Control budget of the shipping department by achieving the best shipping rates all while maintaining total quality
• Collaborate with the Director of Internal Operations, and other departments, to optimize shipping processes
• Create and maintain Shipping Standard Operating Procedures (SOP’s)
• Maintain shipping inventory including producing weekly and monthly inventory reports
• Help the executive leadership team cultivate and implement new projects and ideas
• File claims for orders that are delayed or lost
• Make sure all shipments are timely to maintain the utmost levels of satisfaction
• Limit any shipping errors
Skills and Requirements:
A successful Shipping Coordinator will possess these attributes:
• Culture Oriented. You are passionate about culture and understand the importance of going above and beyond for our team! You find enjoyment in focusing on those details that make others feel valued and appreciated. You enjoy coming up with unique gifts and mementos that are a direct reflection of who we are and what we stand for.
• Detail oriented and well organized. You see the big picture and understand how the details relate to the overall mission of the organization. Your attention to detail is supported by your organizational skills. You appreciate order and know how to achieve it efficiently.
• Exceptional Computer and Technical Skills. You have ample experience working with shipping, logistics, and inventory flow and processing labels via shipping-based applications (USPS, FedEx, and UPS). You are comfortable and have experience working in a wide variety of web-based and productivity applications including Microsoft Office 365 (SharePoint, Word, Excel, PowerPoint), Adobe products (Adobe Sign and
Acrobat Pro), G-Suite (Gmail, Google Calendar, Google Drive, and Google Docs), and have the ability to quickly learn web-based and proprietary software.
• Excellent project management and multitasking. You are exceptionally skilled at juggling multiple tasks, allocating and optimizing resources, and managing timelines. Whether it is something that requires a quick turnaround or a long-term project with many steps, you manage a task from start to finish, and keep everyone involved appropriately informed.
• Great communicator. You have excellent written and oral communication skills and are known for your poise, tact, professional demeaner, and diplomacy. You confidently engage with staff at all levels and across multiple parts of our organization. You are willing to listen and learn from others.
• Confident and pleasant. You know what you need from others, are comfortable asking for help, clear about what others can expect from you, and able to keep things running on time. You understand that everyone is a “customer” and should have a best-in-class service experience when contacting you, the leadership team, or anyone across the organization.
• Self-starter with excellent follow-up skills. You know what needs to be done and you take initiative to do so without hesitation. You are flexible, motivated, and reliable, and are able to work independently to meet company goals.
Experience and Education:
• College degree, or equivalent experience in shipping/receiving, ordering, packing, warehouse, or logistics experience, required
• Proven experience in a shipping role (Shipping Coordinator, Specialist, or Manager), preferred
• Understand and use software (Computer/shipping software skills and experience with shipping applications are highly preferred/required)
• Proficiency with Microsoft Office 365 (Word, Excel, PowerPoint, and SharePoint), G Suite (Google Drive,
Gmail, Google Calendars, and Google Sheets), Adobe, other software, and general office technologies.
• Confident, independent thinker, and self-starter
• Strong organizational skills with unmatched attention to detail
• Strong oral and written communication skills
• Willingness to work with others and respect their views
• Ability to handle multiple tasks with limited supervision
• Excellent follow-up skills
If you are interested in applying please use the link below!
https://form.jotform.com/lapoflove/lap-of-love-application---shipping-
Job Type: Full-time
Pay: $40,000.00 - $48,000.00 per year
Benefits:
• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Referral program
• Vision insurance
Schedule:
• 8 hour shift
• Monday to Friday
Work Location: One location
Hiring Insights Hiring 1 candidate for this role
Job activity Employer reviewed job 5 days ago
Posted 8 days ago