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Membership Secretary - Irving Corps (Boys and Girls Club)

The Salvation Army

Location: Irving, TX 75061 (Irving Heights area)
Type: Full-Time, Non-Remote
Posted on: January 23, 2022
This job is no longer available from the source.
Membership Secretary - Irving Corps (Boys and Girls Club)
The Salvation Army
14,704 reviews
250 E Grauwyler Rd, Irving, TX 75061
Full-time
The Salvation Army
14,704 reviews
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Job details
Job Type
Full-time
Full Job Description The Salvation Army, an internationally recognized non-profit, faith based organization, has a job opening for a Membership Secretary for the Boys and Girls Club at the Irving Corps, located in Irving, TX.
JOB SUMMARY:
The Membership Secretary coordinates administrative and operational systems and procedures to support Club achievement of program and fund-raising goals. Serves as a liaison with vendors and suppliers to maintain equipment and supplies. Maintains office calendar of events and deadlines and monitors workflow. Trains staff in office procedures and equipment use. Maintains financial records, prepares deposits, and other financial related matters as trained and instructed.
ESSENTIAL FUNCTIONS: This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this position. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this job description.
Assists in the processing and collecting of membership applications and fees for membership and special activities, such as football and summer camp. Collects permission slips and other program related materials that are necessary to enroll new members. Files membership applications and related materials. Electronic filing is preferred.
Knowledge of membership tracking software and ability to input member data, fees, sort and filter.
Answers the telephone; takes messages; walks through buildings in order to locate persons for the phone calls.
Assists in the control and use of the Club telephone.
Ensure that staff and others are trained in use of Club equipment and that they assist in creating a clean, healthy, safe, positive environment.
Extends a cordial welcome to all visitors acting as Club receptionist during business hours. Able to communicate with parents/guardians as needed or instructed.
Prepares permanent membership cards/numbers and assists in keeping membership files up-to-date.
Prepares cash disbursement and deposit; prepares financial report weekly; ensures the accuracy and completeness of the same.
Types correspondence as requested and prepares bulletins and flyers related to important items of information and special events.
Gives tours of the Club facilities to new members or visitors in absence of the Branch Manger; introduces people to the programs and staff.
Maintains routine and statistical records and reports and keeps related files. Includes Club related grants such as Alliance and also reports on The Salvation Army statistics.
Retrieves, opens, stamps, and routes all incoming mail and correspondence.
Prepares mailing to Club members or communicates electronically.
Ensures the safety and well-being of each program participant; administers first aid when needed.
Purchases supplies and equipment, in compliance with standards and procedures.
OTHER RESPONSIBILITIES:
Ensure a clean, healthy, safe, positive environment is created and maintained producing a sense of physical and emotional safety.
Ensure an attractive, welcoming, and fun environment is created and maintained.
Ensure that facilities, equipment and supplies are maintained.
Attends meetings, conferences, and seminars as requested.
Provides assistance as needed and directed with study classes, special events, and daily programming.
Ability to supervise children on an as needed basis.
Assumes other responsibilities as assigned.
Performs other related work as required.
MINIMUM QUALIFICATIONS REQUIRED: EDUCATION AND EXPERIENCE:
High school diploma required or GED Bachelor’s Degree from an accredited institution of higher education preferred
or
Combination of education, training and experience equivalent to two years in office administration role.
LICENSES AND CERTIFICATIONS:
None.
KNOWLEDGE, SKILLS AND ABILITIES:
Ability to follow both verbal and written instructions. Demonstrated knowledge of processes related to office management. Ability to maintain an efficient and organized filing system to ensure that items can be retrieved in a timely manner. Ability to use MS WORD, EXCEL. Ability to use member tracking system. Ability to create shared forms MS FORMS or GOOGLE FORMS. Ability to use basic collaboration tools such as SharePoint.
PHYSICAL REQUIREMENTS:
Ability to meet attendance requirements. Ability to read, write, and communicate the English language. Ability to type and keypunch information into a computer. Ability to operate various general office equipment including a computer, photocopy machine, typewriter, facsimile, calculator. Ability to answer the telephone in a courteous and tactful manner. Ability to sort and file items alphabetically and numerically. Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking. Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.
WORKING CONDITIONS:
Work is performed in a Boys & Girls Club environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.
All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.
When an application is selected for review, typically, only applicants who indicate the relevant education and experience requirements, as indicated in the job description for the position, may be considered for job openings. Please FULLY complete the application, answer questions completely, honestly and to the best of your ability. Please also upload a copy of your resume (when available). Those applicants requiring accommodation to the application and/or interview process should contact a representative of the Human Resources Department at the applicable location.
We appreciate your interest in employment opportunities with The Salvation Army!