“This role is currently work-from-home and will move to the office environment after the COVID-19 restrictions are lifted.”
Job Description: HR Data Specialist
Reports To
Manager, Workforce Administration
Position Summary:
The Human Resources Data Specialist works closely with the HR Capability Center team to ensure the integrity of the data entered into the Workday Human Capital Management System (HCM). This position will process new hire transactions, review job change transactions generated from the ATS, and employee/manager direct access submissions to ensure that all data is accurately actioned on a timely basis. Additionally, this role will be responsible for basic foundational data maintenance including Supervisory organizations, Cost Center assignments, and Position Titles. The Capability Center team will rely on the HR Data Specialists to complete reports, documents, and forms that require specific data from the HCM system.
Detailed Position Responsibilities:
• Maintain and/or approve all data pertaining to employee records (i.e., transfers, personal information, title changes, etc.) that are entered in Workday through Manager or Employee Direct Access.
• Complete pending new hire transactions in Workday HCM after the candidate is in Ready to Hire status in the ATS
• Support execution of employee movement, employee status, payroll, benefits/leaves, Performance Check-ins, and compensation processes
• Support the integrity of employee records and Workday data, assuring legal and regulatory compliance.
• Maintain supervisory organizations, organization assignments, and position titles in the Workday system
• Review the integration kickout reports (Beeline, Morneau, etc) and make updates to the Workday data based on identified discrepancies
• Processes various transactions for employee data changes including promotions, pay adjustments, with a focus on quality and timeliness.
• Participate on special ad-hoc projects and perform other duties as assigned.
• Document process changes, such as process maps, detailed procedures, etc.
• Identify and troubleshoot issues and escalate as appropriate
• Make process recommendations to achieve operational excellence
Minimum Requirements/Knowledge Desired:
• Bachelor’s Degree required + 1 - 3 years relevant experience
• Strong written and verbal communication skills, strong interpersonal skills
• Ability to work successfully in a fast paced and continuously changing work environment
• Detail oriented with a focus on accuracy and quality
• Exceptional proficiency with MS Excel and a proven ability to manipulate data (V-Look Ups, Pivot Tables) and an ability to learn required business systems
• Ability to learn quickly and apply knowledge effectively
• Knowledge of HRIS/HCM systems, preferably Workday
• Collaborates effectively in a team environment
Additional Job Requirements:
None Employment Type: []