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ADMINISTRATIVE ASSISTANT

PACE Center for Girls

Location: Tampa, Florida 33610
Type: Full-Time, Non-Remote
Posted on: October 18, 2021
This job is no longer available from the source.
Full-Time Job Details Description Position Overview: This position is responsible for providing administrative support for the Executive Director, staff and board activities by performing the following duties.  Role and Responsibilities  Assures all visitors to the Center, in person or by phone, are greeted in a professional manner and are provided timely and courteous service. Maintains an orderly environment in work and common areas. Assists with planning, coordinating, and implementing special events and activities. Uses office business applications/software and desktop publishing software to create and publish documents to support the center staff.  Coordinates efforts to assure efficient center operations and health and safety of students, staff and visitors by completing facility, vehicle and sanitation and other safety inspections and drills on a regular basis. Documents and reports needed repairs and assures completion in a timely manner. Maintains and safeguards inventory of supplies and equipment and orders supplies to replenish inventory as needed. Maintains medication log and administers medications to students as prescribed and directed. Enter data into PACE systems. Processes accounts payable/receivable invoices. Process the National School Lunch Program paperwork (center specific). Coordinates preparations for fundraisers, ceremonies or extracurricular activities; processes all incoming donations and assists with donor and volunteer recognition programs. Coordinates volunteer schedules and duties. Reads and directs incoming mail; composes and types routine correspondence; prepares outgoing mail and correspondence. including e-mail and faxes. Is crossed trained and provides back up to additional administrative functions. Performs miscellaneous duties as assigned. Qualifications and Education Requirements Required High School Diploma or GED Minimum one year experience in an office environment Ability to work efficiently using personal computer, MS Word, Excel, database software, and all office equipment Current Florida driver's license Qualifications Behaviors Preferred Enthusiastic: Shows intense and eager enjoyment and interest Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well