Program Coordinator (Sponsorship)
Hillsborough County, Florida
245 reviews
Tampa, FL
$19.55 - $31.29 an hour - Full-time
Hillsborough County, Florida
245 reviews
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Job details
Salary
$19.55 - $31.29 an hour
Job Type
Full-time
Full Job Description Program Coordinator (Sponsorship) - ( 2100013C )
Hillsborough County will require all applicants scheduled to attend an on-boarding session on or after August 30, 2021 to show proof of being fully vaccinated before their employment can begin. Fully vaccinated is two full weeks after final vaccination shot.
Job Overview
Performs independent oversight of various programs and administrative duties associated with coordinating those programs such as public and private company sponsorships, data analysis and collection from online feedback sources, large county-wide events, and permitting of community businesses desiring to sell on county property.
Minimum Qualifications
• Graduation from an accreditied four-year degree granting college or university; AND
• One year of experience in the preparation or monitoring of contracts, sponsorship oversight, or program management ;
OR
• An equivalent combination of education, training and experience that would reasonably be expected to provide the job-related competencies noted below. (For education and experience only, does not include legally required Licenses or Certifications.)
Core Competencies
• Customer Commitment - Proactively seeks to understand the needs of the customer and provide the highest standards of service.
• Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
• Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.
• Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.
Duties and Responsibilities
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.
• Prospects and meets with potential corporate partners; Researches contacts and solicits vie either email, phone, or letter to set meeting; conducts needs analysis during first meeting to find the partnership assets and inventory that make sense.
• Develops and writes proposals: Produces a proposal using knowledge from client meetings and understanding of Hillsborough County inventory to provide the most value at the least expense to the organization.
• Drafts sponsorship contracts and coordinates payment schedules. Fulfulls and activates current sponsor agreements: Assures that the deliverables promised are provided to the sponsor.
• Renews existing business: Renews and upsells new inventory to existing sponsors to maximize the long-term value of each partnership; this is through exeptional client service, quality inventory offering, and trustworthiness.
• Coordinates support services for events and programs including sending applications through the correct approval paths, setting up meetings as needed, assigning equipment, fee collection and ordering of supplies and marketing materials.
• Conducts outreach through community events, community-based agencies and organizations. This includes being the project manager for county wide or high-profile events put on by the Parks department.
• Communicates with other internal departments to develop sponsor inventory and assets: Gains knowledge from other divisions across the organization to create and pitch inventory that is relevant to sponsors. Monitors ongoing sponsorship campaign effectiveness, evaluates campaign results and modifies strategies.
• Performs administrative and program management functions: Completes billing requests, holds strategy sessions, updates meetings, and brainstorms new ideas.
• Manage the vendor application, permit, and payment process.
• Performs other related duties as required.
Job Specifications
• Ability to manage the details of projects, track activities and meet deadlines.
• Knowledge of computer operations using accounting and spreadsheet applications.
• Ability to read, comprehend, and apply job related rules, policies and procedures.
• Knowledge of formats and styles used in legal documents.
• Ability to read, understand and interpret legal documents.
• Ability to communicate effectively both orally and in writing.
• Ability to work effectively with others.
• Knowledge fo the processes, activities, requirements and objectives of the functional area to which assigned.
• Ability to manage multiple tasks and solve problems involving several variables or unique situations.
• Ability to collect, organize and analyze data and make logical decisions.
Physical Requirements
• Occasional travel in possible high heat, cold, or rainy conditions. Both indoor and outdoor with most of the time being in office environment.
• This job is performed in a professional office environment using standard office equipment such as computers, phones, photocopiers, and fax machines.
Work Category
• Light Work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work.
Emergency Management Responsibilities
In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee's department, the County's Office of Emergency Management, or County Administration. Such assignments may be for before, during or after the emergency/disaster.
Additional Job Requirements
A department, depending on the nature of its mission and operations, may require that employees in all or certain positions in this job classification:
• Maintain the ability to pass the background checks required for the position. These background checks may include but are not limited to:
• Criminal History Background Check using Florida Department of Law Enforcement (FDLE) Criminal Justice Information Services (SACWIS)
• Level 1 and Level 2 Background screening (Ch. 435 Florida Statutes)
• Child Abuse, Abandonment and Neglect Record Check using the State Automated Child Welfare Information System (SACWIS)
• Sex Offender and Sexual Predator record check using the list maintained by the Florida Department of Law Enforcement (FDLE)
• Possess the necessary job related licence(s) or certification(s) that may include possession of a Florida Driver's License (Class E) or an applicable Commercial Driver's License (CDL).
#Vizi
Primary Location : United States-Florida-Tampa
Job : Program Coordinator.N.Proj
Organization : CAD-RN-Parks & Recreation
Schedule : Regular
Shift : Standard
Employee Status : Non-Management
Job Type : Full-time
Job Posting : Oct 14, 2021
Classification Type : Classified
Application Deadline : Oct 28, 2021
Salary Range : 19.55 -31.29 US Dollar (USD) Hourly