Johnson and Johnson is recruiting for a (n) Executive Administrative Assistant, located in Tampa, FL.
Caring for the world, one person at a time, inspires and unites the people of Johnson & Johnson. We embrace research and science – bringing innovative ideas, products, and services to advance the health and well-being of people. Employees of the Johnson & Johnson Family of Companies work with partners in health care to touch the lives of over a billion people every day, throughout the world.  We have more than 275 operating companies in more than 60 countries, with more than 128,700 employees.  Our worldwide headquarters is located in New Brunswick, New Jersey, USA.
Johnson & Johnson Global Services, the global shared services organization supporting the businesses of Johnson & Johnson, performs select functional work in a consistent manner across regions and sectors using simplified, standardized end-to-end processes and state-of-the-art technology. The vision of Johnson & Johnson Global Services is “to be trusted business partners who deliver increasing value by creating and sustaining globally standard world-class services that enable the power of Johnson & Johnson.”
There are more than 2,000 employees in Human Resources, Finance and Procurement who work for Johnson & Johnson Global Services in key service centers located in Manila, Suzhou, Prague, Bogota and Tampa, as well as in local country-based hubs.
This role will provide strategic and administrative support to the Service Excellence Vice President in the Global Services Team in Tampa.  The Ideal candidate must function efficiently and effectively in a fast-paced environment.
Key Responsibilities
• Manages calendar, expenses, and daily activities. Prepares agendas and materials for leadership meetings
• Works closely with various functions and team members to schedule appointments via the SE Vice President’s calendar
• Support SE VP, and select services for several Senior Directors and Directors, as assigned
• Coordinates and assists in developing associated business reports and prepares presentations and accurate meeting minutes
• Preparation and coordination of leadership visits
• Support the site management team as needed, as the VP, Service Excellence is also the Tampa Site Lead.  This may include scheduling ERG events, meeting logistics for visitors,
• Assist in managing the schedule to include scheduling meetings, leadership team events, conferences, providing logistical support, and making arrangements
• Support cross-functional coordination in a fast-paced environment and possess excellent judgement
• Anticipate the needs of the Vice President and proactively bring together appropriate people and resources to support decision making process
• Oversee space administrative needs to ensure clean and effective workspace for the SE Teams in Tampa
• Handles confidential matters requiring discretion and judgment
• Responsible for ensuring personal and Company compliance with all federal, state, local and company regulations, policies, and procedures
• Perform other work-related duties as assigned.
Qualifications
• A High School diploma is required, BA/BS degreed preferred
• A minimum of 4 years of administrative experience is required
• Executive-level administrative experience is preferred
• Exceptional interpersonal, communication, organizational, and project management skills are required.
• Ability to work under pressure and meet deadlines is required.
• Outlook MS Office, virtual meeting tools and purchasing systems is required (i.e., Zoom, Teams, Global Connect, Workday, Our Source, eMarketplace, Ariba, Concur, etc.)
• Strong organizational skills and attention to detail are required.
• Excellent oral and written communication skills are required.
• Strong leadership, interpersonal, analytical, and problem-solving skills are required.
• Capable of interacting with senior leaders, senior-level business partners, and staff from regions throughout the world are required
• Exercise sound judgment and discretion, independently assess and resolve complex situations and shift priorities as the need arises is required.
• Demonstrate flexibility while maintaining a sense of urgency is required.
• Models positive, proactive, “can-do” attitude and Credo Values are required.
• Challenges the status quo, looks for/adopts best practices, embraces change.
• Demonstrates efficiency and comfort in a fast-paced environment is required.
• Position may require coordination of and attendance at events outside normal business hours.
Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Primary Location
United States-Florida-Tampa-8800 Grand Oak Circle
Organization
Johnson & Johnson Services Inc. (6090)
Job Function
General Administration
Requisition ID
2105976731W
UNAVAILABLE $0 per YEAR Employment Type: UNAVAILABLE