Phillips & Jordan, Inc. Project Accountant
Tampa, FL   33612
Phillips & Jordan (P&J) is a privately held, woman-owned, heavy civil and infrastructure contractor established in 1952. Our Core Values and Priorities – Integrity, Safety, Quality, and Production – guide our daily business practices. P&J is committed to a “People First Philosophy” that entails no harm to person, property, the environment, or our reputation. We focus on 3 primary service areas: Heavy Civil Construction (Power Generation, Water Resources, and Industrial & Commercial), Right-of-Way Access & Construction (Power Delivery and Pipeline Services), and Disaster Response.
P&J is a national contractor that is registered to do business in all 50 states, currently has a workforce of approximately 1,200 employees, and owns and operates an extensive fleet of heavy and specialized pieces of equipment. Headquartered in Knoxville, Tennessee, P&J maintains regional offices in Florida, Colorado, and Ohio. At P&J, our greatest resource is our employees, and we are proud to have many second and third generation employees that have chosen to build their careers with P&J.
P&J is a proven innovator, a proven leader, and a proven solution in the industry, and we have built a reputation for taking on some of the most challenging, difficult projects and successfully completing them on, or even ahead of, schedule. P&J employs a top-notch workforce, and we are always in need of new employees who are dependable professionals with experience in the construction industry. We are seeking safety conscious individuals who have a positive, can-do attitude, work well with others, and want to advance their careers.
Join the P&J team today and become a valued member of our company.
Summary:
The Project Accountant will coordinate and administer the processing of contracts and their associated billings and/or subcontractor payables for assigned divisions within the company from project award through the close out of the project(s).
Essential Duties and Responsibilities:
• Prepare and coordinate subcontract documents for review, approval and execution by subcontractor and ensure compliance with all required subcontract related Federal and State processes.
• Complete reviews of both internal and external subcontracts, identifying key areas of risk.
• Draft subcontracts for vendors with project specific terms and conditions.
• Maintaining up-to-date client and subcontractor information in accounting system and performing billing and/or payment processing duties while ensuring compliance with company policies and procedures. Processing duties include:
• Setting up schedule of values for client and subcontractor in accounting system.
• Generating and distributing invoices per the contract requirements.
• Entering subcontractor invoices and processing for payment.
• Allocating, following up, and collecting payments.
• Researching and resolving payment discrepancies.
• Processing account and company adjustments and project change orders.
• Performing account reconciliations and monitoring the client and subcontractor’s account details.
• Collecting and submitting required lien waivers.
• Investigating and solving client and subcontractor complaints and queries.
• Reviewing account statuses and generating reports.
• Verify quantities and pricing on invoices to ensure agreement with contract documents.
• Assisting with closing procedures monthly and preparing periodical reports and statistics.
• Must be capable of following very specific and strict deadlines.
• Must possess the ability to communicate professionally and effectively with staff, managers, clients and subcontractors.
• Review and approve insurance certificates for the Division to ensure compliance with Company and Owner requirements.
• Document preliminary notices filed by and under each subcontractor and obtain and lien releases from subcontractors when necessary, prior to issuing payments to ensure proper accounting practices are followed.
• Provide Notice to Owner information to subcontractors and Prime Contractors as required by policy and relevant state laws.
Deliver accurate and timely information regarding “cleared for work” status of subcontractors to all field personnel to ensure proper execution of work.
Supervisory Responsibilities:
None.
Requirements:
• Knowledge of project requirements relating to contract administration essential.
• Requires use of conventional contract administration techniques and concepts.
• Good working knowledge of purchasing and finance is essential.
• Effective verbal and written communication skills, organizational skills plus general mechanical aptitude required.
Education and Experience:
• Technical or business degree in related field, or a combination of training and related experience.
• Minimum 3 years contract administration experience in the construction or related industry preferred.
• Corporate risk management experience a plus.
Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Email: recruiting@pandj.com
Equal Opportunity Employer, including disabled and veterans.
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