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Job Title
Sponsored Research Administrator
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Job ID
28750
Location
Tampa, FL
Full/Part Time
Full-Time
Regular/Temporary
Regular
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Position Details
Dept Number/Name: 0-7903-000 Sponsored Research
College/Division: Research-Sponsored Research
Salary Plan: Administration
Hiring Salary/Salary Range: $45,000 to $50,000
Position Number: 00000428
ORGANIZATIONAL SUMMARY
Sponsored Research (DSR), a department within USF Research & Innovation, is responsible for the USF Systemwide development and administration of sponsored research activities, with delegated authority by the USF System President to execute contracts on behalf of the university.  DSR coordinates and manages external and internal contracts and grants, providing services to faculty researchers and unit research administrators in the colleges and departments related to funding searches, proposal development, and grants management training.  Subunits include Proposal Development Services- Proposals and Awards Services, including Subawards- Electronic Proposal Submission- Export Control- and Complex Projects.  DSR has approximately 35 employees at four locations (Tampa, USF St. Petersburg, USF Sarasota-Manatee, and USF College of Medicine), with an annual budget of $3 million.  Nearly $400 million in grant and contract awards was processed in Sponsored Research last year.  Clients served are USF System faculty, research administrators and other USF employees, students, community liaisons for collaborative projects, and representatives of public and private sponsoring agencies.  DSR is a fast-paced, compliance- and deadline-oriented office, the mission of which is based in Florida Statute and is to protect the best interests of the USF System.
POSITION SUMMARY
This position in Sponsored Research, USF Research & Innovation, is one of several key positions that provide administrative and technical assistance and support to faculty and staff in the development of proposals and electronic proposals for outside funding for research and special sponsored institutional projects.  The incumbent negotiates, administers, extends, terminates, and re-negotiates grants, contracts, and sub-contracts for sponsored research projects.  Independent judgment and discretion are used in monitoring and interpreting relevant regulations, guidelines, and standards for regulatory compliance and the fulfillment of contractual obligations for sponsor and university commitments.
RESPONSIBILITIES
Assists and consults with faculty and PIs during the preparation and development of grant proposals. Reviews proposals, provides recommendations, drafts modifications, and interprets funding agency guidelines and any applicable regulations. Ensures proposals are submitted through appropriate mediums, sent to all necessary parties/agencies, and are received by sponsors on a timely basis.
Coordinates project closeout process.  Identifies projects that require closeout, work with principal investigator to ensure final progress and financial reports have been prepared and submitted to sponsor.  When appropriate, uploads and reviews the final progress reports utilizing electronic platforms.  Ensures final invention and certification reporting has been completed.  Updates project status in FAST to closed status.
Remains current on federal and state regulations and monitors upcoming funding sources and opportunities for sponsored research projects.
Develops, provides assistance, and/or modifies grant proposal budget figures including budget projections, budget justifications, and appropriateness of budgeted items. Assists in the determination and computation of appropriate salary levels, percentages of effort, fringe benefit rates, indirect cost rate and base, etc.
Negotiates, drafts and reviews contracts, subcontracts and amendments with sponsoring agencies to ensure compatibility with University guidelines and mission. Reviews contract terms to protect any intellectual properties of the PI and the University. Acts as liaison with the General Counsel's office on complex legal matters and receives appropriate approvals for such matters.
Sets up and processes the awarded grant by performing set up procedures, ensuring funds are released per the award guidelines, reviewing the contract for spending restrictions, and reviewing terms for appropriate protocol and research assurances such as IRB or Biosafety considerations. Assists PI with initial budgetary set up forms and procedures and advises PI and appropriate staff of contract terms and conditions, budgetary matters, and compliance considerations.
Acts as liaison with PIs, faculty and other departmental grant staff. Notifies and advises PI and department of expenditure restrictions, current expenditure procedures, contract amendments, time extensions, etc. Alerts PIs and grant personnel of compliance issues.
Works with Research Financial Management, Research Compliance, Comparative Medicine, etc. to meet the needs of the proposal, contract or subcontract.
Performs continuous monitoring of contract terms and works with Principal Investigators to ensure that the sponsoring agency guidelines and contract terms are adhered to by all parties working on the grant (e.g., USF employees, subcontractors, other Universities, etc.) throughout the life of the contract. When necessary, reviews contracts/subcontracts/amendments and contact sponsors in an effort to obtain amendments, extensions, or to re-negotiate terms and conditions.
Gathers information and responds to granting agency and auditor inquiries. Refers highly complex or extremely sensitive audit or legal matters to the Director, AVP or other appropriate administrator.
QUALIFICATIONS (Education and Experience)
MINIMUM QUALIFICATIONS
This position requires a Bachelor's degree and 1 year of professional administrative experience; or a Master's degree.  Progressively responsible related experience may substitute for the required education on a year for year basis.
PREFERRED QUALIFICATIONS
A bachelor's degree and three years of professional contract and grant administration, including subcontracts and subcontract monitoring, in a research university.
USF Tampa
Information for Applicants
This position is subject to a Level #1 criminal background check.
Job Opening Number: 28750
Posting Date:  10/11/2021
Posting End Date: 11/01/2021
How To Apply
Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
Click here for additional tutorial information.
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Work Location
Campus map and location overview: USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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