Event Coordinator
Owensboro Convention Center
5 reviews
Owensboro, KY
$15 an hour - Part-time
Owensboro Convention Center
5 reviews
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Job details
Salary
$15 an hour
Job Type
Part-time
Number of hires for this role
1
Qualifications
• • Associate (Preferred)
• Day Shift (Preferred)
• Night Shift (Preferred)
Full Job Description JOB TITLE: Event Coordinator
Reports To: Director of Events
FLSA Status: Part Time Hourly; Non-Exempt
SUMMARY:
The Event Coordinator provides professional client services support in the planning, organization, set-up and management of assigned events within the facility, and monitoring the logistics of these events, supervises and coordinates the activities of building staff engaged in event set-ups, strikes and resets within the facility.
Primary Responsibilities:
§ Serve as covering Event Manager for clients that require building access longer than standard hours.
§ Participates in the creation and execution of in-house produced events. Event Coordinator will serve as the Assistant Event Manager during event days
§ Directs, supervises Event Services Staff, to include Ushers, Ticket Takers, F&B & Guest Service Personnel, and outside contractors/3rd party vendors.
§ Acts as primary client contact during all phases of event management, ascertain client requirements for event set-up, security, ticketing, etc. to ensure event runs as requested.
§ Works with Event Manager and Facility Staff to determine event needs and opportunities for upselling food and beverages, and other services offered by the facility.
§ Fill in Event Services positions when needed
§ Ensures facility rules, regulations, policies and procedures are enforced and adhered to.
§ Serves as Manager on Duty as required.
Additional Responsibilities:
§ Anticipate problems and develop appropriate solutions. Investigates, analyzes and solves operations problems and complaints.
§ Helps Event Manager prepare work-orders, event lay-outs, and post event notes for In-House events.
§ Provide clear, concise, and timely communication of directives to department staff.
§ Inspects completed work for conformance to standards.
§ Monitor the compliance of standard operating procedures of the Event Services Department.
§ Maintain safe, secure, and sanitary working conditions and leave work area in a clean and orderly fashion.
§ Abides by all Human Resources Policies and Procedures.
§ Other event related duties as assigned.
Qualifications:
§ Associates Degree or equivalent work experience
§ Ability to work flexible and sometimes demanding schedules (including nights, weekends, holidays, and extended hours)
§ Experience in Customer Service and Event Services preferred
§ Strong management, motivational & organizational skills
§ Ability to be on feet for long periods of time, ability to lift and/or move up to 25 pounds
§ Excellent ability to communicate via phone, email, radio and in-person with facility staff, clients, and patrons
INTELLECTUAL/SOCIAL, PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The intellectual/social, physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Intellectual/Social demands:
While performing essential functions of this job, the employee is continuously asked to multi-task under time constraints and with moderate to high pressure situations. Position requires constant attention to precise details and accuracy of specified standards including: following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time. Employees in this role will constantly be in leadership role; this requires directing others either verbally or in writing to complete tasks in prescribed time frame. This position also requires frequent use of interpersonal skills including: ability to direct/motivate/inform staff and foster collaboration, being able to recognize and resolve conflicts, being able to openly communicate in writing and verbally with clients.
Physical demands:
While performing the essential functions of this job, the employee will frequently operate a computer and other office devices such as calculators, telephones, copy machines, faxes and printers. Employee will constantly move about inside and outside various areas of the facility before/during/after events to interact with internal/external clients and supervise the work of employees during events. Employee must constantly communicate via telephone, email and in-person with others and exchange accurate information. Employee may occasionally be required due to business demands and event operations to lift and/or move up to 25 pounds.
Work environment:
The duties of this position are performed primarily in doors in an office environment. The noise level in the work environment is usually minimal to moderate during non-event days and moderate to loud during event days.
Job Type: Part-time
Pay: $15.00 per hour
Schedule:
• Day shift
• Holidays
• Monday to Friday
• Night shift
• Weekend availability
Ability to commute/relocate:
• Owensboro, KY: Reliably commute or planning to relocate before starting work (Required)
Education:
• Associate (Preferred)
Experience:
• relevant: 2 years (Preferred)
Shift availability:
• Day Shift (Preferred)
• Night Shift (Preferred)
Work Location:
• Multiple locations
Work Remotely:
• No
Work Location: Multiple Locations