Immigration Data Clerk
Ogletree Deakins
108 reviews
Tampa, FL
Ogletree Deakins
108 reviews
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Position Summary
Our fast-paced immigration team in Tampa has an opportunity for a Data Clerk to join their growing team. The Data Clerk performs a variety of duties centered on visa expiration timetables. Owns responsibility for tracking expirations, communicating those expirations both internally and externally, and securing approval from clients for extension assignments. Uses Microsoft Access and Outlook extensively as well as the firm’s immigration software and centralized document management system. Liaisons with clients, attorneys, and legal staff regarding expirations and extension assignments. Facilitates proper input by staff of validity dates, statuses, and other related information. Works under supervision, but with some degree of latitude to solve problems.
Essential Functions
Successful candidates must be able to perform these essential functions with or without requested reasonable accommodations:
• Maintain tracking lists of upcoming non-immigrant and immigrant visa/document expirations.
• Review new expirations to determine if extensions are necessary.
• Initiate extension notification process with clients to secure approval and/or payment for services.
• Liaison with clients on behalf of attorneys regarding extension questions and issues via email and telephone.
• Follow up regularly on notification emails to clients.
• Facilitate export control review process for various company contacts by providing needful visa beneficiary profiles.
• Prepare extension assignments for attorney review; assign cases; and route assignments to paralegals.
• Input documentation for visa beneficiaries into Zoom as needed.
• Interface with IT team regarding ongoing development of “Hot Dates” database as needed.
• Assist the Raleigh Immigration Global Visa Coordinators by assigning new global cases as needed.
Requirements
• To support the health and safety of our teams and work spaces, we require employees to be fully vaccinated against COVID-19 or to have received an approved accommodation based on medical condition or sincerely held religious belief or practice. Please let us know if you’d like to discuss the policy or available accommodations before proceeding with our recruitment process.
• 1+ years of office experience required; some immigration experience preferred.
• Bachelor’s degree from an accredited college/university.
• Must be able to achieve basic proficiency in Outlook, Access (data entry), Zoom/VisaTrax, and DMS within a short training period. Must be able to operate a multi-line phone, copier, and scanner.
• Ability to work independently as well as with a team, under pressure and with a professional demeanor.
• Flexibility to work additional hours when necessary to reach Firm objectives.
• Must be able to lift and/or carry items weighing up to 15 lbs.
We are not working with outside recruiters for this position.
Benefits
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Sick Time, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Teladoc (24/7 access to a doctor by phone or online video), Tuition Reimbursement and an Employee Assistance Program.
Firm Overview
Ogletree Deakins has one of the largest Business Immigration practices in the United States and provides a wide range of legal services for employers seeking temporary business visas and permanent residence on behalf of foreign national employees. We provide comprehensive immigration services to clients of all sizes, including numerous Fortune 500 companies. Our practice is designed to provide superior client service at competitive fixed fee rates. Our attorneys are proactive in handling client matters, from case initiation to case strategy/planning to the successful completion of the case, always remaining accessible to all of our clients.
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments and strongly encourage the interest of diverse candidates in the firm.
Equal Opportunity Employer.
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