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Unit HR Coordinator
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Job ID
28459
Location
Tampa, FL
Full/Part Time
Full-Time
Regular/Temporary
Regular
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Position Details
Dept Number/Name: 0-1401-000 / College Business Admin Dean
College Division: Acad Affairs-Coll of Business
Salary Plan: Staff
Job Code/Title: 4371 / Unit HR Coordinator
Hiring Salary/Salary Range: $40,000 - $43,000
Position Number: 00026912
ORGANIZATIONAL SUMMARY:
The Muma College of Business has one of America's best accounting schools, a top ranked entrepreneurship center, a nationally ranked MBA program, and world-class research faculty. The Muma College of Business provides a high quality, diverse learning environment preparing students to take leading positions in business and society. The Muma College of Business offers 16 graduate degrees in Doctoral and Master's-level programs and serves more than 550 students. USF's high-quality graduate programs link theory and practice to prepare students to take leading positions in business and society.
POSITION SUMMARY:
The Unit Human Resource Coordinator assists with all appointment paperwork for the Muma College of Business (MCOB). The position coordinates recruitments, assists with visa requests, assists with college on-boarding and evaluations.   This position ensures fiscal compliance with all payroll and personnel actions and requires knowledge of USF policies and procedures and the ability to run GEMS queries and reports as needed.
RESPONSIBILITIES:
Appointment Process:   Coordinate appointments with departments, and communicate updates while serving as backup to the Unit HR Administrator with appointment approvals.  Prepares offer letters, Appointment Status Forms, Special Pay Increase documents, Courtesy Faculty appointments, and assists with updates to position descriptions. Data entry into the USF GEMS PeopleSoft systems, and update internal data base systems.  Compile information for reports and/or projects.
Recruiting Process:   Assist hiring department with recruitment for new or vacant positions.  Coordinate job descriptions, and job posting.  Assist search committee, and department personnel with policy and document requirements.   Guide selected candidate through hiring acceptance process and on-boarding with USF.  Assist with all actions and processes related to faculty and staff appointments.   Assist with the visa application process for foreign national hires.
Payroll:  Audit department time sheet submissions. Work with departments to ensure accuracy and compliance.  Serve as departmental backup for payroll certification. Verification of payroll distribution and job data entry.
Evaluations:  Assists with the coordination of annual and special evaluations; ensures that evaluations have consistent information and documentation, are timely and annual evaluations are completed and submitted to HR by due date.
Respond to customer questions regarding various procedures for new and continuing employment actions. Oversees, acts on request received in the college human resource email account.  Assist Unit HR Administrator with documenting college human resource processes and make recommendations for improved workflow and efficiencies.
Performs other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a Bachelor's degree in appropriate field and one year of human resources experience.  Four years of related human resource experience in office or administrative positions can substitute for the degree.
PREFERRED:
At least two years of Human Resources experience in an academic setting.  Experience working with USF systems, e.g. GEMS, Banner, Career Portal, Handshake, Payroll certification, payroll distributions.  Experience using MS Office (including Word, Excel and PowerPoint), email, Internet.
SPECIAL SKILLS/TRAINING:
CERTS  - Entering, reviewing and certification of time in payroll system .
GEMS/PeopleSoft - Employee Management: Appointments, Payroll Distribution, Queries and Reports
Handshake and Careers - Recruitment systems.  MS Outlook  - E-mail
USF Tampa
Information for Applicants
This position is subject to a Level #1 criminal background check.
Job Opening Number: 28459
Posting Date:  10/07/2021
Posting End Date: 10/24/2021
How to Claim Veteran's Preference :
This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 2
Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.
Supporting documentation, in addition to the DD214, may be required based on eligibility criteria.  If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.
For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.
How To Apply
Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
Click here for additional tutorial information.
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Work Location
Campus map and location overview: USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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