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Job Title
User Applications Spec/Travel
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Job ID
28510
Location
Tampa, FL
Full/Part Time
Full-Time
Regular/Temporary
Regular
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Position Details
Dept Number/Name: 0-0206-000 / University Controller's Office
College Division: Bus and Fin-Controllers Office
Salary Plan: Staff
Job Code/Title: 2054 / User Applications Specialist
Hiring Salary/Salary Range:  $42,000
Position Number: 00022482
ORGANIZATIONAL SUMMARY:
The University Controller's Office is led by the Associate Vice President/Controller and has approximately 150 employees.  The UCO consists of Financial Reporting & Accounting (General Accounting, Financial Systems, Reporting, Research Ash Management, Asset Management); Payment Services (Accounts Payable, Travel); Purchasing Services (Purchasing, PCard, Central Receiving); Student Financial Services (Cashier's Office, Student Accounting & Customer Service, Accounts Receivable); Payroll and Tax Services and the Office of Supplier Diversity.  The UCO's mission is to safeguard institutional resources and provide accounting and operational support to the USF System while ensuring compliance with all Federal, State and regulatory financial guidelines.
POSITION SUMMARY :
The User Application Specialist for Travel is responsible for monitoring and maintaining the functionality of the business systems used for Travel transactions, for resolving all technical problems related to the systems and its processes, and acting as the liaison between the functional unit and the UCO Financial Systems, and Information Technology departments as necessary.
SPECIAL REQUIREMENTS:
RESPONSIBILITIES:
Monitors and maintains all aspects of the Travel systems. Identifies and troubleshoots any issues that arise. Receives system related inquiries through the Travel Help Desk. Coordinates with UCO Financial systems and Information Technology and assists customers as needed. Updates set-up and table information in the Travel Module.
Coordinates Travel systems testing efforts during upgrades, updates and other projects. Advises Assistant Controller and Associate Controller regarding potential impact on USF business processes.
Creates reports for the Travel area when needed. Provides regularly scheduled reports to internal and external customers. Represents Travel in work-groups and completes special projects.
Sets up and manages Travel submission training. Conducts fiscal year end rollover and completes other related processes. Acts as back up to run Payment Services Pay Cycle, handle security and workflow requests, monitor and clear System Admin queue.
Performs other duties assigned.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a high school diploma or equivalent, with six years of experience in related positions. Appropriate college coursework or vocational/technical training may be substituted at an equivalent rate for the required experience.
PREFERRED:
Bachelor's degree and three years of business or accounting experience, including travel reimbursement processing and system support or working in a complex accounting system.  Prior knowledge and experience with using PeopleSoft system and or Appian Software is preferred.
SPECIAL SKILLS/TRAINING:
USF Tampa
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 28510
Posting Date:  9/22/2021
Posting End Date: 10/6/2021
How to Claim Veteran's Preference :
This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295.
Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.
Supporting documentation, in addition to the DD214, may be required based on eligibility criteria.  If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.
For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.
How To Apply
Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
Click here for additional tutorial information.
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Work Location
Campus map and location overview: USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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