ADMINISTRATIVE ASSISTANT III Non-Clinical Support Hours: 8a-8p Saturday and Sunday Days - Part-time Paygrade/Wages/Salary Info: OH 2013-72 - 40154A
Job Summary Performs a variety of administrative and clerical duties in support of assigned department. # Job Responsibilities Completes routine and detailed work assignments. Provides administrative support for the department which may include answering phone calls, ordering materials, preparing agendas, scheduling meetings, billing services, filing claims, maintaining records/logs/policy manuals, creating and distributing meeting minutes. Composes, types, reproduces and transcribes correspondence, forms, reports, presentation materials, and other written communications as required. Receives and screens patient and visitor telephone calls; handles general inquiries. Maintains confidentiality of all sensitive information. Maintains records, reports and statistics to ensure compliance with various governing bodies. Complies with privacy and confidentiality policies when communicating information. May be required to enter demographic, employer or insurance data into various systems timely and accurately. Schedules and coordinates meetings, conferences, special events, appointments, admissions, programs, enrollments, and travel arrangements. Maintains assigned calendar(s). Collaborates with and acts as liaison for the communication of various information across a diverse group of functions. Establishes and/or maintains spreadsheets, databases, web sites, records, programs, contracts, and filing systems. Performs document storage and retrieval. Orders and stocks supplies. Assists with equipment and inventory maintenance. Provides basic accounting support which may include; maintaining petty cash, handling collection and documentation of collections, and deposits, maintaining accurate storage and inventory for specific items, reconciling monthly income and expenses, preparing, analyzing and monitoring all expense budgets and capital project budgets, maintaining financial records, and generating reports. Performs duties of purchasing agent for the dept through requisition entry, equipment inventory, and record keeping in accordance with budget guidelines. Evaluates the office environment, revising procedures, improvement in efficiency of workflow, and initiating cost reduction programs. Oversees, organizes, assigns, and monitors the work within the Department. Assists with education of new staff. Serves as a resource for complex problems. Provides education to patient and family on a variety of subjects. Performs patient placement duties for admissions and transfers in coordination with House Supervisor, UR nurse, and environmental services as assigned. Qualifications High school diploma, General Equivalency Diploma (GED) or higher required upon hire A minimum of 4 years# relevant experience required No licensure/certification/registration required Skills and Attributes Requires critical thinking skills and decisive judgment. Works under minimal supervision. Must be able to work in a stressful environment and take appropriate action. Requires in-depth skills and knowledge of the specialized concepts, practices, and procedures in the area of specialization. Utilizes in-depth knowledge of the specialization as well as business needs to recommend appropriate action. Physical Demands Standing: Occasionally Walking: Occasionally Sitting: Frequently Lifting 0-25 lbs: Rarely Lifting 25-75 lbs: Never Lifting over 75 lbs: Never Carrying 0-25 lbs: Rarely Carrying 25-75 lbs: Never Carrying over 75 lbs: Never Pushing/Pulling 0-25 lbs: Rarely Pushing/Pulling 25-75 lbs: Never Pushing/Pulling over 75 lbs: Never Climbing: Rarely Bending/Stooping: Rarely Kneeling: Rarely Crouching/Crawling: Rarely Reaching: Occasionally Talking: Frequently Hearing: Occasionally Repetitive Foot/Leg Movements: Never Repetitive Hand/Arm Movements: Frequently Keyboard Data Entry: Frequently Running: Never Vision: Depth Perception: Frequently Vision: Distinguish Color: Frequently Vision: Seeing Far: Frequently Vision: Seeing Near: Frequently Owensboro Health Core Commitments INTEGRITY - We conduct ourselves with a high level of responsibility, reliability and honesty because we take seriously the trust of our patients and coworkers. RESPECT - We value and accept the unique talents and contributions of every patient, customer and team member in the Owensboro Health community. TEAMWORK - We build a spirit of connectivity and fellowship by striving together to overcome obstacles, surpass goals, celebrate accomplishments and plan the future. INNOVATION - We foster original ideas and creative solutions that improve our daily work and promote the mission of Owensboro Health. SERVICE - We focus on service to patients, customers and team members by anticipating their needs, thoughtfully meeting those needs and continually improving the quality of everything we do. EXCELLENCE - We reach beyond basic expectations to expand our knowledge and awareness, produce exceptional work and provide outstanding service.