Job Description
Summary:
Providing support for the Managers of PIUS-MO and PIUS-PO. Performs  diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and practices. The Executive Administrator will handle all types of administrative functions including calendaring, document production and filing, PowerPoint presentations, attendance and minutes at team meetings and special projects as requested by the Managers and/or their reports. This position interacts with all members of the senior leadership team and supports the other administrative team members.
• Manage calendars with the ability to schedule and prioritize meetings, resolve schedule conflicts to maintain efficiency.  Secretarial/Administrative skills
• Answer and Screens telephone calls and mail in a professional
• Maintain extreme level of confidentiality of all local and international business information this role is exposed to
• Arrange travel and meeting itineraries for the Managers and incoming VIPs
• Manage the submittal of Expense Reports Assist with Product Inspection (PI) communications. Set-up/coordinate Management Meetings, presentations with managers, provide assistance
• Consolidate all presentations for Management and other meetings as needed and ensure compliance with MT guidelines
• Inputs for GM report
• Maintain/Coordinate & Create SharePoint sites for presentations and dissemination of information.
• Perform administrative tasks as needed for other departments e.g.Counsel.
• Development of POBS plans and C target documentation and signoffs for GM reports and maintain electronic copies of all executed documents
• Point of Contact for assistance
• Partner with the cleaning service to maintenance of all conference rooms.
• Maintain and develop relationships with office vendors and Hotel Managers.
• Maintain an organized filing system of paper and electronic documents.
• 5S coordination for PIUS-MO.
• Operate as the Restaurant liaison for scheduling requests and issue resolution
• Ability to plan and other special projects as assigned
Qualifications:
• High School diploma or equivalent  BA in Business administration preferred.
• Executive Admin experience with VP and Director level personnel is preferred.
• Knowledge of MS Office including Word, Excel, PowerPoint and Outlook.
• Ability to work schedule driven environment, and willing and ability to work extended hours
• Must have written and verbal communication skills
• Ability to logically address, analyze, and resolve problems
• Knowledge of business English, grammar, spelling, math; Modern office practices and procedures, record keeping
• methods, digital asset management, practices and procedures
• Organizational and administrative skills
• Ability to interface with management levels and technical staff
Equal Opportunity Employment
Job Reference # 7918
Compensation and Hours
Salary Range: Not Available DOE (Depends on Experience) Not Available Other Benefits: Medical, dental and vision care coverage and a 401(k) savings plan with company matching - all starting on date of hire Tuition reimbursement, employee wellness programs, plus other perks and discounts Parental and caregiver leave policies All the usual benefits such as paid time off, flexible spending, short-and long-term disability, basic life insurance, business travel insurance, Employee Assistance Program, and domestic partner benefits Global market strength and worldwide leadership in weighing A brand name that is identified worldwide with precision, quality, and innovation Thousands of patents, design and innovation awards A commitment to extraordinary service on our state-of-the-art equipment Full or Part Time: Full Time (30 Hours or More) Job Duration: Over 150 Days Type of Job: Regular
Shift: Not Applicable
Hours per Week:
Hours Not Specified
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