General Description : The Administrative Assistant performs administrative and office support activities to a department or managers below the executive level. Duties include fielding telephone calls, receiving and directing visitors, word processing, coordinating site visits, ordering office supplies, and record keeping.
Responsibilities :
• Provides secretarial/administrative support to incumbents at the Executive level.
• Prepares correspondence, reports, presentations, agendas, minutes, etc.
• Receives screens and directs incoming calls, visitors, mail and email while exercising discretion in managing the confidential and sensitive nature of communications associated the senior executive's activities.
• Maintains files, records and calendars, typically arranges business travel, coordinates meeting arrangements and tracks expenses.
• As requested, coordinates communication from executive to staff, customers, vendors, carriers and the general public.
• Coordinate company functions, plans and prepare for company meetings, conference calls including offsite meetings or events.
• Handle special projects as they arise and provide support in preparation of documents, meeting materials and conduct basic analysis as appropriate.
• Other duties as assigned.
Knowledge, Skills and Abilities :
• Must have experience with administrative and office management. Insurance industry experience is preferred.
• College degree preferred.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Knowledge of clerical and administrative procedures, as well as consumer service practices and principles.
• Good communication skills and professional personal presentation.
• Organizing, planning, and customer service orientation
• Detail oriented with the ability to organize effectively.
• Should be honest, respectful, and trustworthy.
• Ability to work under pressure and meet deadlines.
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