Admin Assist position
Please test for word / Excel before submitting resumes
Manger has time set aside to interview Friday 05/21/2021 or Tuesday 05/25/2021 - so please submit resumes ASAP
PRIMARY DUTIES AND RESPONSIBILITIES
1.First level of support for all requests and problem resolution in the O&PM compound including requests from the plant, security personnel (guards), coal field, caterers, vendors, Telecom, Facility Services and Information Technology. Including primary support for the creation of new service one requests related to contract employees and the annual review and renewal of the contractor network ids for close to 100 contract employees. 30%
2.Monitors and manages inventory levels of office supplies, kitchen supplies, safety equipment and radios initiating purchases as necessary through SAP, warehouse withdrawal or P-card purchase. 20%
3.Works independently and has overall responsibility to research, analyze and reconcile contractor time issues and complete complex data entry of contractor time and corrections in Workman. 15%
4.Works independently and has overall responsibility for completing the daily contractor time uploads and corrections in Workman for the major Energy Supply contractors for all Energy Supply locations. 15%
5.Coordination of conference rooms, conference room resources, lunch and learns, catering and other special requests. 10%
6.Responsible for initiating, verifying and reconciling P-card purchases and management expenses. Coordination, completion, and distribution of the weekend work schedule. Administrative support for the departmental safety committee (JOSH team) which includes creating and distributing the notes of meeting and monitoring the safety enhancement program. - 10%
SUPERVISION
Direct Supervision:None
Indirect Supervision: May occasionally, during outage peaks, direct the work activities of contract employees related to the contractor time entry.
RELATIONSHIPS
Key Internal:
Daily interaction with Engineering and Project Management team including the management staff.
Daily interaction with other Energy Supply team members.
Frequent interaction with Facility Services, Telecom and Information Technology.
Key External:
Daily interaction with contractor construction supervisors.
Daily interaction with contractor administrative personnel.
Daily interaction with suppliers.
Frequent interaction with caterers.
Frequent interaction with security personnel.
QUALIFICATIONS
Education
Required:High School Diploma or equivalent.
Preferred:Additional courses beyond high school strongly desired.
Experience
Related Experience
Required:Minimum 4 years of related work experience in a progressively more complex Administrative position.
Preferred:Experience in a utility type environment is strongly desired.
Knowledge/Skills/Abilities (KSA)
Required:Solid communication skills, interpersonal skills and administrative skills required. Ability to use logic and common sense to solve problems, ability to read and comprehend policies, procedures and instructions. Knowledge of computers and Microsoft office products required. A high degree of speed and accuracy for data entry is required (equivalent to 40wpm). Employment Type: CONTRACTOR