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Residency/Fellowship Program Administrator
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Job ID
27917
Location
USF Health
Full/Part Time
Full-Time
Regular/Temporary
Regular
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Position Details
Dept Number/Name: 0-6146-000 / Dept of Plastic Surgery
College Division: USF Health-Morsani College of Medicine
Salary Plan: Administrative
Job Code/Title: 4505 / Residency/Fellowshp Prog Admin
Hiring Salary/Salary Range: $48,000.00  -  $60,000.00 annual
Position Number: 00045905
ORGANIZATIONAL SUMMARY:
USF Health's mission is to envision and implement the future of health.  It is the partnership of the University of South Florida Morsani College of Medicine, the College of Nursing, the College of Public Health, the College of Pharmacy, the School of Biomedical Sciences, the School of Physical Therapy and Rehabilitation Sciences and USF Health Care.  USF is a global research university ranked 34th in federal research expenditures for public universities.
For information regarding the USF Health, please visit our website at http://health.usf.edu/index.html
POSITION SUMMARY:
The primary purpose of this position is to provide day to day administrative coordination, organization and support for the 26 residents in the USF ACGME approved Plastic Surgery residency program.  This position will also assist with human resource and faculty affairs activities in the Department of Plastic Surgery under the direction of the Chief Department Administrator, Chair and program director of the plastic surgery residency program.
SPECIAL REQUIREMENTS:
Incumbents must function autonomously and have experience in working in a highly matrixed organization.  Excellent communication skills are necessary to communicate on regular basis with residents, medical students, and faculty.
RESPONSIBILITIES:
• Daily Management and Strategic Program Development
Oversee all administrative and operational deliverables in support of plastic surgery residency program.  This includes serving as the single senior administrator key liaison to trainees, affiliates and central GME leadership.  Develops policy and procedures, advising trainees and affiliates on policy matters, developing policy and procedure manuals and on-line orientation training resources, preparing reports and presentations for all educational programs and strategic planning and strategic execution of all matters related to resident education. Works effectively on teams to build relationships and assure quality of educational outcomes.
• Budget, Analysis, and Reporting
Oversee development and implementation of annual program budgets, approve all program expenditures (except those made by self), evaluate financial results.  Compile and analyze quantitative and qualitative data for internal and external use, including accreditation reviews.  Active participation in various Departmental projects, including ongoing structure review to strengthen administrative and operational support and rescue resultant costs.
• Human Resource and Faculty Affairs Administration
Collect time sheets, facilitate prior payroll certification to meet enterprise deadlines, assist in job postings, interview, hiring and on-boarding, liaison with central HR regarding full array of HR processes including employee relations, processes faculty and staff GEMS transactions, facilitate annual performance review of employees and faculty, completion of FAR report.
• Compliance and Accreditation
Develop policies and procedures for the maintenance and adherence of trainee records in perpetuity for the Board of Medicine licensing and credentialing of alumni for hospital privileges. Manage the maintenance of electronic record system to include scanning of office records, and archiving appropriate files.
• Knowledge of the ACGME/RRC approved plastic surgery training program - its structure, goals/objectives and operational design is important and this position will be advising and administering policies to all the aforementioned groups in an attempt to coordinate the various groups of students at different hospital sites with clinical preceptors at the hospitals and in the classroom.  Knowledge of policies such as illness, poor performance, unprofessional behavior, etc are all necessary to perform this function well.
POSITION QUALIFICATIONS:
MINIMUM:
• This position requires a Bachelor's Degree and two (2) years experience coordinating medical education programs or accredited residency and/or fellowship programs; and or an equivalent combination of education and relevant experience.
• Education or field of study related to the academic program.
• Education may substitute for experience.
• Experience working in higher education.
PREFERRED:
• Prior experience coordinating training programs
• Standard requirements of large residency program coordinator plus additional administrative functions in HR and Academic Affairs (function as #2 administrator in medium sized department)
• Education or  field of study related to the academic program.
• Education may substitute for experience.
• Experience working in higher education.
Remote work flexibility options available
Are you interested in clinical job opportunities with the USF Health Care working for University Medical Service Association, Inc. (UMSA)?  Visit https://usfpgcareersource.health.usf.edu/ for more information.
USF Health
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 27917
Posting Date:  7/27/2021
Posting End Date: 8/3/2021
How To Apply
Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
Click here for additional tutorial information.
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Work Location
Campus map and location overview:
USF - Health
USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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