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Job Title
Grant Financial Administrator
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Job ID
27914
Location
Tampa, FL
Full/Part Time
Full-Time
Regular/Temporary
Regular
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Position Details
Dept Number/Name: 0-7903-000/Sponsored Research
College/Division: Research-Sponsored Research
Salary Plan: Administrative
Job Code/Title: 3218 / Grant Financial Administrator
Hiring Salary/Salary Range: $44,000 to $50,000
Position Number: 00004831
ORGANIZATIONAL SUMMARY:
The post-award division of Sponsored Research is responsible for all financial and compliance related transactions for awarded sponsored projects at USF. The division is organized into teams of Grant Financial Administrators, Senior Grant Financial Administrators, and Assistant Directors which are responsible for award setup, budget modifications, and other related financial transactions; sponsor invoicing and financial reporting; compliance related matters including expenditure transfers, requests for overrides and exceptions, and payroll effort reporting; subrecipient risk assessment and monitoring, and the final review and closeout of sponsored projects in preparation for record retention and document destruction.
POSITION SUMMARY:
Responsible for reviewing, administering, auditing and accounting for assigned contracts and awards made to USF from external sponsors (e.g., Federal, state, and private industry.) This job monitors sponsored research projects for regulatory and statutory compliance and proper fulfillment of sponsor and University commitments made in the agreement. This job is also responsible for assisting departmental contacts such as faculty, Principal Investigators (PIs), and administrative staff by providing budget and financial information for the sponsored project, giving guidance and direction on proper budget/expenditure procedures and financial control.
The Grant Financial Administrator is responsible for working on one or more of these teams where they will be expected to carry out the day-to day needs of their assigned workload, while exercising sound judgement in the interpretation of and compliance with applicable laws, regulations, and policies to safeguard the University’s assets, research portfolio, and reputation as a major research institution. The impact and scope of these duties, along with the accounting, auditing, contract and legal compliance duties, requires the use of discretion and judgment on matters of significance to the research mission of the university. As such, these duties are intended to qualify for exempt status under the Fair Labor Standards Act administrative duties. This position is distinguished from the Grant Financial Administrator II classification by the decreased complexity and volume of assigned awards administered.
POSITION RESPONSIBILITIES:
Review and approve Retroactive expenditure cost transfers for Payroll and Non- Payroll transactions.
Review and approve GRT invoice entry into the FAST system.
Review and analysis of the PERT process on a semester basis, which includes the process of reviewing Effort Reports, Sweeps reports, NIH salary Caps, Out of Cycle process, Recertification process, PERT analysis, GEMS access and Expiring Effort reports.
Reviews contract terms and conditions to ensure reporting time frames and audit requirements have been completed at the close of the project.
Reviews and verifies any payroll and non-payroll expenditure transfers, budget transfers, tuition charges, extra compensation, cell phone and other budget transactions on the grant are appropriate.
Review project financials in preparation for final closeout, ensuring all funding owed has been received, expenses match what were reported to the sponsor, and that the university is in compliance with policies, regulations, and the terms and conditions of the award.
MINIMUM QUALIFICATIONS:
The position requires a Bachelor's degree and 1 year of professional administrative experience; or a Master's degree. Progressively responsible related experience may substitute for the required education on a year for year basis.
USF Tampa
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 27914
Posting Date: 07/27/21
Posting End Date: 08/10/21
How To Apply
Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
Click here for additional tutorial information.
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Work Location
Campus map and location overview: USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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