RECEPTIONIST/ADMINISTRATIVE SUPPORT
ACF, Inc.
Tampa, FL 33619
Full-time
Job details
Job Type
Full-time
Full Job Description Job Description:
Job Summary
The receptionist/administrative support is responsible for providing general clerical/administrative support for the corporate office, performs routine clerical, and administrative work in answering telephones, greeting the public, providing customer assistance, data processing, and record-keeping. All administrative responsibilities will be coordinated through and performed under the direction of the Company Controller.
Essential Job Functions
• Professionally administer all incoming calls and ensure they are redirected to the appropriate recipient
• Greet and direct visitors in a professional, friendly manner
• Provide callers with information such as company address, directions, fax numbers, company websites, etc
• Mail out invoices (daily), mail statements (monthly)
• Receive, sort and distribute incoming mail
• Prepare interoffice correspondence for mailing on a routine basis, company express mail and regular
correspondence for mailing and run postage
• Send out inter office (Mon-Wed-Fri) via UPS
• Order office supplies via Staples and/or Office Depot (weekly) Order, receive, stock and distribute all office supplies, including janitorial, photocopier, and other general supplies. Maintain paper products for both buildings (LEXON)
• Assist marketing department as needed with time sensitive mailouts; stuffing envelopes or running postage.
• Maintain front office appearance (put out flag, keep carpets cleaned, cups stocked in water dispenser etc.)
• Restock kitchen supplies and maintain certain stock levels of coffee items.
• Acquire latest sales tax exemption certificates. Index sales tax exemption and update location fields in business system accordingly.
• Assist with customer credit application process
• Run errands (as needed)
Additional Job Functions
• Assist with special clerical projects.
• Other administration department duties as assigned
Required Experience:
Required Knowledge, Skills and Abilities (including physical and work environment)
• Skilled in the areas of interpersonal communication, organization, accuracy, and professional verbal and written
communication
• Must be able to maintain and protect the confidentiality of information and situations
• Working knowledge of Microsoft Office applications such as Excel, Word, Outlook and Internet Explorer as well as the
ability to learn the Company’s business operating system
• Ability to apply teamwork principles when working with Company personnel
• Work environment requires exposure to computer screen, typing/mouse usage, and extended periods of sedentary work.
• Ability to lift materials up to 10 pounds
• Bi-Lingual (English/Spanish) preferred
Minimum Job Qualifications (education, work experience, licenses/certifications)
• High school diploma or equivalent (GED) and 1 year of related work experience or training, or an equivalent combination
of education and experience.
• Reliable Transportation
From: ACF, Inc.