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Job Title
Grant Financial Admin I
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Job ID
27912
Location
Tampa, FL
Full/Part Time
Full-Time
Regular/Temporary
Regular
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Position Details
Dept Number/Name: 0-7903-000 / Sponsored Research
College Division: Research-Sponsored Research
Salary Plan: Administrative
Job Code/Title: 3218 / Grant Financial Admin I
Hiring Salary/Salary Range: $44,000-$50,000
Position Number: 00036049
ORGANIZATIONAL SUMMARY:
Sponsored Research (SR), a department within Research & Innovation and defined in Florida Statute, is responsible for USF System grant and contract development and financial services, with delegated authority by the USF System President to execute contracts on behalf of the President and Board of Trustees. The mission of this department is to protect University research programs while maintaining a strategic balance of service and compliance. Clients served are USF System faculty, research administrators and other USF employees, students, community liaisons for collaborative projects, representatives of affiliated institutions, and representatives of public and private sponsoring agencies. Sponsored Research is a fast-paced, service-centered, and deadline-oriented office.
POSITION SUMMARY:
This position is responsible for reviewing, administering, auditing, and accounting for assigned contracts and awards made to USF from external sponsors (e.g., Federal, state, and private industry). This position monitors sponsored research projects for regulatory and statutory compliance and proper fulfillment of sponsor and University commitments made in the agreement. This position is also responsible for assisting departmental contacts such as faculty, Principal Investigators (PIs), and administrative staff by providing budget and financial information for the sponsored project, giving guidance and direction on proper budget/expenditure procedures and financial control.
RESPONSIBILITIES:
Reviews contract and award terms and conditions to build appropriate and complete data files while maintaining the University's official records of project activity and reporting. Manages the sponsor billing and reporting process, establishing cost sharing budgets and expenditure plans within University systems, assisting with modifications to budget and cost sharing plans with related system modifications, facilitating sponsor payments and drawdowns under letter of credit, assuring the sufficiency and allow ability of cost sharing, monitoring consistency between financial elements including documentation of expenditure, cost sharing, and effort, and provides financial data to investigators and their staff in support of project management. These fiscal management responsibilities require compliance with federal, state, and sponsor guidelines and rules, exceptional customer service delivery, and a focus on maximizing the University's collections and investment earnings.
Coordinates accounting functions to assure cash, budget, expenditures, and overall fiscal management in accordance with University policies and management objectives. Serves as a liaison between academic administrators, faculty, the Controller's Office, Payroll, and the Office of Research to resolve financial issues and mitigate risk. Works with sponsoring agencies to assure appropriate coordination and management of inter-entity financial processes such as billing, reporting, and cash management. (May also assist sponsors in obtaining technical reports, patent information, etc., as needed to complete project). Determines the need for and secures review of those project accounts requiring special approvals, and notifies the appropriate agency.
Analyzes and assesses research activities and programs to facilitate collections and develop responses to granting agency inquiries and auditors based on a review of accounting data, award/contract terms and conditions, authoritative guidance (federal, state, and University), and discussions with University faculty and staff. Collects accounting records and substantive documents in support of responses, as needed.
Miscellaneous administrative duties including preparing special reports that are related to the University's research program.
POSITION QUALIFICATIONS:
MINIMUM:
The position requires a Bachelor's degree and 1 year of professional administrative experience; or a Master's degree. Progressively responsible related experience may substitute for the required education on a year for year basis.
PREFERRED:
Two years of work experience in accounting or finance in a research environment or university financial function. USF-CRA certification is highly desirable.
USF Tampa
Information for Applicants
This position is subject to a Level #1 criminal background check.
Job Opening Number: 27912
Posting Date: 07/26/2021
Posting End Date: 08/09/2021
How To Apply
Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
Click here for additional tutorial information.
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Work Location
Campus map and location overview: USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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