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Job Title
Student Assistant - FWS
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Job ID
27921
Location
Tampa, FL
Full/Part Time
Regular/Temporary
Temporary
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Student Employment
The Center for Student Involvement is looking to hire five Student Assistants to join our Front Desk team. Please complete the following application and upload all the documents as directed to be considered for any of the positions.
Position Requirements :
• Must have Federal Work Study (through Financial Aid). The position is funded through FWS.
• Employees will be required to attend trainings as designated and rotate areas based on need.
• Employees must fill out timesheets as instructed.
• Remote work is not applicable to this position.
Hourly Wage: $10.00
Duties: Basic Front Desk Responsibilities
• Answer phones, take messages, respond to general inquiries and assisting with scheduling of staff meetings.
• Stay current on events, meetings and programs of the Center, fraternity/sorority councils and the Marshall Student Center.
• Greet visitors to the office, checking students and other guests in for meetings with staff, responding to inperson requests and questions.
• Complete short and long-term projects as assigned.
• Clerical duties such as copying, faxing, filing, record keeping, data entry, typing, organizing, and cleaning office space, processing incoming and outgoing mail and running errands.
• Track frequently asked questions and services provided by the office staff.
• Support the Center for Student Involvement staff and initiatives.
• Maintain appearance and inventories of office and storage closets.
• Other duties as assigned.
Data Management Support
• Oversees the fraternity/sorority online roster update process, including soliciting updates, processing membership forms in preparation for events and grades, and conducting follow up with chapters as needed.
• Serves as the main point of contact for questions regarding fraternity/sorority roster updates.
• Assists in designing the roster update and interest form processes, and in assessment associated with these topics.
• Conducts one-on-ones (or updates other student assistants on how to do so) with chapter representatives to finalize rosters.
Average Number of Hours per Week: Employees will work a minimum of 10 to a maximum of 18 office hours a week to cover work shifts.
Schedule: Office hours are 8:30am -5:00pm Monday-Friday. Work hours are given within this time frame, dependent of your class schedule.
Minimum Qualifications:
Applicant must have a current Federal Work Study (FWS) award for the current academic year in order to apply for this position. Applicants are asked to demonstrate proof of their FWS award by saving their “Award Overview” screen from OASIS as a print screen and then pasting it into a Word document and upload it as part of any additional required application materials. If other documents (in addition to your FWS award) are required as part of your application, you must upload ALL documents as one document . If you have questions, please contact Samantha Zavatsky at szavatsky@usf.edu.
**To access OASIS, log in to single sign-on at my.usf.edu > enter OASIS > choose “Financial Aid” from the menu > choose “My Award and Loan Information” > click the “Award Overview” tab > save this page. **Note: This page will include applicant’s loan, scholarship, and grant information.”
Preferred Qualifications:
• Employees must have a 2.25 GPA or higher and good academic standing.
• Employees must take a minimum of 6 credit hours.
• Demonstrates initiative and critical thinking skills when performing tasks, and is willing to analyze and innovate office procedures.
• Effective verbal and written communication skills.
• Demonstrates team work and effective time management.
• Highly experienced in all Microsoft Office programs and Adobe.
• Ability to handle confidential matters and maintain high level of professionalism.
• Related work experience.
• General knowledge of the Center for Student Involvement at USF is preferred, but not required.
• Excellent level of customer service while maintaining a professional interaction. Prompt and courteous.
• Positive work demeanor with focus and drive, defines work in terms of success, strong work ethic, responsibility, and dependability to complete goals.
• Willing to work during breaks (summer, winter, & spring breaks).
• Must be able to lift up to 30lbs and move furniture.
Standard Learning Objectives:
As a result of this position, student will be able to:
• Demonstrate basic employability skills such as: timeliness to work, appropriate dress, interpersonal communication, and time management
• Receive and solicit feedback from supervisor and effectively apply feedback on the job
• Assess workplace and demonstrate how personal talents, skills, and knowledge fit into the employer’s goals, mission, and vision
• Demonstrate his or her professional brand (identity)
• Communicate transferable and functional skills to prospective employers
Contact Information for Questions about Recruitment: please contact the Administrative Specialist, Lidia Quinones, at lidia@usf.edu
Additional Information for Applicants:
The University of South Florida Center for Student Involvement (CSI) cultivates an environment in which students are engaged in transformational experiences that lead to lifelong learning, personal growth, and connection to the University. CSI contributes to student success through quality involvement opportunities, education, and advising
which foster USF pride, global leaders and holistic student development. CSI consists of the following areas: Involvement/Engagement initiatives, Fraternity and Sorority Life, and Programs. In just one semester, CSI Programs can average over 25,000 attendees at over 100 events hosted by the Campus Activities Board including Homecoming and USF Weeks, Bulls Nite Out, Movies on the Lawn and the University Lecture Series. CSI also hosts a Centre Gallery and educational programs including National Hazing Prevention Week and Values Celebration Week. CSI is staffed by approximately 30 student leaders in the Campus Activities Board, the Centre Gallery, and front desk staff assistant team as well as over 30 student volunteers. Additionally, there are 6 graduate assistants, 1 administrative specialist, 4 coordinators, 1 assistant director, 1 associate director, and 1 director that rounds out the full, award-winning team.
The application requires:
• Applicants General Information
• Cover Letter
• Resume
• FWS/SWS Award
All applications must be completed and submitted by the deadline listed in the posting. If you are selected for an interview, you will be notified via USF email. If you have any questions, concerns, or need reasonable accommodations for your application process, please contact the Administrative Specialist, Lidia Quinones, at lidia@usf.edu.
Info for Applicants (STU Only)
Job Opening Number : 27921
Posting Date : 07/26/21
Posting End Date : 0 8/03/21
How To Apply (STU Only)
Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload ONLY one Word or PDF document that includes the saved Federal Work Study Award print screen with any additional required application materials.
Apply online by completing the required information and attaching your document. Please include your experience as it relates to the qualifications stated above.
Click here for additional tutorial information.
Equal Empl Opp (STU Only)
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Work Location (STU Only)
Campus map and location overview: USF - Tampa Campus
About Student Employment
At the University of South Florida, approximately 17% of the on-campus jobs are funded by Federal Work Study (FWS). FWS is awarded to eligible students who meet the March 1st priority deadline when completing their Free Application for Federal Financial Aid (FAFSA) application. The University Scholarships & Financial Aid Services Office (USFAS) determines student eligibility and makes student awards. More students are awarded than there are available jobs on campus; therefore, the process is competitive. On average, there are seven applicants for every FWS job opening. If you have an award, you are eligible to apply for any of the jobs listed as FWS. For more information on eligibility for FWS, please contact USFAS at http://usf.edu/finaid . For assistance with your job search, please contact the Career Services at http://www.usf.edu/career-services .
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