Introduction A career at The Auto Club Group (ACG) can be satisfying, exciting and rewarding. By aligning your professional development with our business objectives, ACG can help you attain your career goals — and make a difference. Get started by choosing the career that’s right for you. Overview About ACG:
The Auto Club Group (ACG) provides membership, travel, insurance, and financial services offerings to approximately 9 million members and customers across 11 states and 2 U.S. territories through the AAA, Meemic, and Fremont brands. ACG belongs to the national AAA federation and is the second-largest AAA club in North America.
Compensation:
The Auto Club Group offers competitive compensation and benefits packages including a base salary with performance-based incentives; medical/dental/vision insurance, pension, 401(k), generous time off, a complimentary AAA Membership, and much more!
Work Environment:
Works in a temperature-controlled office environment. Responsibilities
• Performs advanced and diversified administrative duties for the executive level, requiring a broad and comprehensive knowledge of practices and procedures of the functions assigned as well as organization policy and procedures.
• Assists management in budget preparation, gathering information for reports and identifying and resolving personnel matters within the department.
• Assists management in the preparation of board materials and provides/gathers information for other departments, outside vendors, professional contacts, and board members as requested by management.
• Gathers data, analyzes, and prepares reports with conclusive recommendations.
• Maintains executive’s calendar and makes appointments as instructed; arranges travel reservations and accommodations.
• Handles meeting arrangements and prepares agendas, reports, files, and other materials for meetings.
• Screens telephone and personal calls to determine which executive subordinate office can handle a particular item.
• Reviews correspondence, memoranda, and reports presented for executive’s signature to assure typographical and procedural accuracy.
• Composes correspondence from notes and general verbal instructions.
• Identifies and abstracts pertinent information from publications, correspondence, and reports.
• Compiles data and prepares various reports, charts, and graphs.
• Prepares a variety of complex and confidential documents utilizing various software packages.
• Maintains departmental records.
• Handles special projects as assigned.
Requirements
• 40 wpm accurate typing skill
• Extensive P.C. software application experience (e.g. Microsoft Word, Excel, Powerpoint, VISIO, WordPerfect, Lotus 1-2-3, etc.)
Administrative experience in/with:
• Organization and planning
• Scheduling appointments, meetings, agendas, itineraries, and work priorities
• Researching and abstracting information
• Compiling, reviewing, and interpreting requests for information and data
• Researching, identifying, and resolving administrative business problems
Demonstrated skills to include:
• Compiling and editing submitted information
• Performing basic mathematical calculations including addition, subtraction, multiplication, division, and percentages
Experience in/with:
• Formatting and preparing memos, letters, tables, and reports
• Communicate effectively with others in a work environment
• Maintaining records and budget
• Composing correspondence and reports
• Work under pressure to meet deadlines
• Summarizing statistical information
Ability to:
• Gain knowledge and hands-on skill with VISIO software in order to provide department organization charts
• Excellent oral and written communication skills
Preferred Qualifications:
• College-level coursework in Secretarial Science
• 50/60w.p.m. accurate typing
• 70 w.p.m. accurate shorthand (speed writing acceptable) or dictaphone ability
• Preferences to be indicated at time of posting
The Auto Club Group, and all of its affiliated companies, is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability or protected veteran status.