Job Description
Reference #: J3Q1VH698M4D0XPMCGR
Job Description Front Office Coordinator - Tampa, FL
Description/Job Summary
Job Description
Receptionist
Position: Front Office Coordinator
Department/Unit: Administrative/Human Resources
Reports to: Corporate Human Resources Manager
Location: Tampa, FL (HQ)
Summary:
The Front Office Coordinator will coordinate various office tasks and functions to ensure office operations run smoothly at all times. Tasks include, but are not limited to, providing all outward facing aspects of the corporate operation by greeting, welcoming, and directing visitors appropriately while providing a positive first impression of Signode. Notifying company personnel of visitor arrival. Maintains security and telecommunications systems. Informing visitors by answering or referring inquiries. Maintaining office supply levels and ordering as needed. Providing administrative support for the facility. Coordinating the creation and implementation of office processes and systems to enhance company operations.
Reasonable accommodation statement:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Essential functions of role:
• Welcome visitors and answers questions they have about Signode and its products and services
• Notify company personnel of visitor's arrival
• Direct visitors to their destination
• Assist with security by issuing, checking and collecting badges as necessary
• Maintain a visitor log
• Answer and direct phone calls in a polite and friendly manner
• Assist colleagues with a variety of administrative tasks
• Complying with procedures, rules, and regulations on keeping a safe and clean reception area
• Answering the telephone; taking and relaying messages; providing information to callers
• Scheduling appointments and maintaining appointment calendar
• Coordinating meetings and organizing catering and room bookings
• Receive, sort and distribute mail
• Ordering office supplies
• Maintain reception area in a clean and tidy manner at all times
Position qualifications:
• Education: High School Diploma
Experience / Abilities:
• Prior experience as a receptionist is preferred
• Excellent written and verbal communication skills
• Competency in Microsoft Office applications, Word and Excel
• Ability to operate standard office equipment on a regular basis including fax and copier
• Good time management skills
• 1-3 years of (administrative support, customer service, and/or hospitality management) experience in an office environment required
Computer skills:
• Strong computer skills with especially strong proficiency in Excel, PowerPoint, and Word.
We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.
If you need a reasonable accommodation for any part of the employment process, please contact us by email at and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.
For more information, view the and .
Compensation and Hours
Salary Range: Not Available DOE (Depends on Experience) Not Available Other Benefits: Not Available Full or Part Time: Full Time (30 Hours or More) Job Duration: Over 150 Days Type of Job: Regular
Shift: Not Applicable
Hours per Week:
Hours Not Specified
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