Administrative Assistant
Wharton-Smith, Inc
43 reviews
Tampa, FL 33607
Wharton-Smith, Inc
43 reviews
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Job details
Salary
$18 - $22 an hour
Job Type
Full-time
Number of hires for this role
1
Qualifications
• • High school or equivalent (Preferred)
• Customer service: 3 years (Preferred)
• Construction: 1 year (Preferred)
• US work authorization (Preferred)
Full Job Description Wharton-Smith, Inc., a highly regarded General Contractor based in Central Florida, is seeking a qualified candidate for a Project Assistant (administrative) position in the Tampa, FL area.
• Provide administrative support to the project teams to include the Project Manager, Project Engineer, and Superintendent.
• Utilize project management software to generate and track subcontracts, purchase orders, bonds, and other functions as required within the software.
• Utilize other departmental software to research and review reports.
• Responsible for reviewing own work to ensure accuracy, thoroughness and neatness.
• Maintain project documents within the project management software and project files.
• Gather and assemble supporting documents for project manuals.
• Ability to access and perform routine functions on the Internet.
• Knowledge of processing Owner Direct Purchase purchases and MBE reporting is a plus.
• Knowledge of Red Team Software is a plus.
• Other administrative and general office duties as needed.
Proven Work Experience Demonstrating the Following Requirements
• Excellent organizational and problem-solving skills.
• Prioritize and manage multiple projects simultaneously, and proactively follow through on issues in a timely manner.
• Ability to work independently and in a fast-paced team environment with limited supervision.
• Detail-oriented and self-motivated.
• Excellent interpersonal skills with co-workers and clients (via phone, email and in-person).
• Must have the ability to comply with applicable department policies, procedures, rules and regulations.
• Proficient in Microsoft Word, Excel, and Outlook.
• Proficient in copying/moving files and creating directories in a Windows environment.
• Attention to detail and math skills are also essential.
• Possess a valid driver’s license
• Reliable and professional demeanor.
Additional Job Information
Our recruiting process is centralized and is handled by our HR Department. If we are sent unsolicited resumes from recruiters, we will not pay any recruiting fees. Unsolicited resumes are any resumes sent to us by a recruiter who has not been pre-approved by HR, has not signed our contract, and has not been requested by our HR Department to search for a specific position.
Job Type: Full-time
Pay: $18.00 - $22.00 per hour
Benefits:
• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
Schedule:
• 8 hour shift
• Monday to Friday
Ability to Commute/Relocate:
• Tampa, FL 33607: Reliably commute or planning to relocate before starting work (Preferred)
Education:
• High school or equivalent (Preferred)
Experience:
• Customer service: 3 years (Preferred)
• Construction: 1 year (Preferred)
Work Location:
• One location
Work Remotely:
• No