Staff Administrator
Ursuline Sisters of Mount St. Joseph
2 reviews
Maple Mount, KY 42356
Employer actively reviewed job 3 days ago
Ursuline Sisters of Mount St. Joseph
2 reviews
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Responded to 75% or more applications in the past 30 days, typically within 1 day.
Job details
Salary
$15.25 - $16.33 an hour
Job Type
Full-time
Number of hires for this role
1
Qualifications
• • Bachelor's (Preferred)
• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)
Full Job Description Are you looking for a serene setting in which to practice nursing? Are you looking to have time to build relationships with the residents you serve? Are you looking to work in a home setting verses a clinical setting? Come work for the Ursuline Sisters of Mount St. Joseph providing services for the retired Sisters living in their home.
The Ursuline Sisters are committed to service and hospitality. You will find yourself appreciated for the unique skills you bring to your position and for being the person you share with the Sisters each day.
Openings one Full-Time Staff Administrator - 8am-4:30pm, Monday-Friday.
General Summary
The Staff Administrator communicates with the staff, sisters, and the public and is in charge of ordering supplies for the health care facility. The Staff Administrator helps maintain a safe, positive and social environment for the residents. The Staff Administrator coordinates staff schedule and payroll.
Principal Duties and Responsibilities:
• Ensures the maintenance of current and appropriate Medicare, insurance and health-care surrogate records.
• Acts within the approved department fiscal budget.
• Coordinates with Government Programs and Benefits Coordinator on the purchase of durable goods.
• Maintains the appearance of the nurse’s station.
• Organizes supplies and keeps up-to-date inventory and records, including maintaining data in the inventory tracking software program and maintaining receipts of all purchases.
• Orders needed supplies in a cost-effective manner; properly stores all equipment and supplies.
• Reviews incoming order forms for proper coding, quantities, and authorized approvals; inspects and verifies supplies received against invoice and packing slip; initiates requests for vendor corrections.
• Assist with department billing process by coding and inserting invoices into procurement.
• Tracks measurables as assigned by the Director of Nursing (DON).
• Reviews statements from pharmacy vendor according to defined process.
• Organizes and destroys medical records as assigned in accordance with the record retention policy.
• Maintains point system for emergency staffing draft.
• Manages work schedule.
• Responsible for bi-weekly payroll for department.
• Monitors needs and maintenance of copier.
• Assists with organization of sisters’ rooms and moving residents as needed.
• Answer and direct calls to appropriate staff and/or sisters.
• Maintain courteous and professional communication with residents, visitors, staff members and customers.
• Assists in carrying out the philosophy and policies of the Ursuline Sisters of Mount Saint Joseph regarding health care for the sisters.
• Assists in planning and developing emergency/disaster response and coordination.
• Motivate a diverse workforce.
• Experienced in a healthcare setting and medical terminology in a geriatric healthcare setting.
• Project a professional image and provide outstanding customer service to our sisters, staff, vendors and community.
• Keep commitments, meet deadlines, and maintain high standards.
• Organize and execute around multiple priorities.
• Communicate effectively, verbally and written.
• Speak effectively exhibiting excellent verbal and written communication skills.
• Cooperate and collaborate as a member of a team.
• Demonstrate excellent listening skills.
• Use Microsoft Outlook, Word, Excel, and PowerPoint to prepare and maintain records, correspondence, reports, and other data.
• Attend meetings and training events, which may include occasional travel.
• Exhibit strong interpersonal and organizational skills.
• Exhibit strong attention to detail skills.
• Exhibit strong training and facilitation skills.
• Promotes loving, compassionate care, concern, and improved quality of life for all sisters on campus.
• Embrace and demonstrate on an ongoing basis the Ursuline Sisters core values and mission.
• Promote positive employee relations and treat all employees, vendors, and visitors with dignity and respect.
• Communicates with sisters’ surrogates and family members as needed.
• Maintains confidentiality of sisters’ private healthcare information.
• Coordinates with GRITS for sisters’ travel to off-site appointments.
• Organizes and destroys medical records as assigned.
• Assist with coverage of floor as a nurse aid when on call.
• Accepts on-call responsibilities as per on-call schedule, including working days, nights and weekends if/when needed
Education, Training and/or Experience:
Bachelor's degree in Business preferred, Associate's degree plus experience considered. Minimum one year of experience in like field/setting.
Excellent Benefits Plan
Benefits include health, dental, vision, pension, 403(b), short term disability, long term disability, life insurance, accident insurance, paid time off and holidays.
Facility Information
The nursing staff provides 24/7 care for the retired Sisters of the congregation in their home on the motherhouse campus in Maple Mount, Kentucky, located 12 miles outside of Owensboro, Kentucky. For more information about the organization, go to ursulinesmsj.org. We offer a warm and friendly work environment
Job Type: Full-time
Pay: $15.25 - $16.33 per hour
Benefits:
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance
Schedule:
• 8 hour shift
• Day shift
• Holidays
• Monday to Friday
Ability to Commute/Relocate:
• Maple Mount, KY 42356: Reliably commute or planning to relocate before starting work (Preferred)
Education:
• Bachelor's (Preferred)
Experience:
• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)
Work Location:
• One location
Work Remotely:
• No