ADMINISTRATIVE SECRETARY
University of South Florida Health
118 reviews
Tampa, FL 33612
University of South Florida Health
118 reviews
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Job details
Job Type
Full-time
Full Job Description Administrative support to the Department of Pediatrics, Division of Neurology. General responsibilities will include: drafting letters, preparing manuscripts, setting appointments, organizing monthly clinic and on-call schedules, responding to inquiries, and assisting in the preparation of training aids and/or lecture materials and conference room reservations. Coordinate MS III students’ teaching with Department of Neurology and Department of Psychiatry and Behavioral Medicine; coordinate rotation of neurology and pediatric residents through Child Neurology.
Position Requirements
• High school graduate. (Associate’s degree in secretarial science recommended).
• Two or more years experience as a secretary.
• Advanced knowledge of secretarial practices.
• Advanced knowledge of word processing, spreadsheet, and other personal computer applications.
• Advanced knowledge of office practices and procedures.
• Any equivalent combination of education and experience.
Customer Service Performance
CUSTOMER SERVICE PERFORMANCE EXPECTATIONS : Courteous and helpful behavior towards patients, physicians, coworkers and external customers; professional and efficient verbal and written communications; accomplishing tasks through teamwork and initiative; and ensuring a timely and thorough response to complaints and/or critiques, and anticipating the needs of all you come in contact with.
Physical Demands
Ability to lift twenty (20) pounds. Moving, lifting or transferring of patients may involve lifting of up to fifty (50) pounds, as well as assist with weights of more than one-hundred (100) pounds. Ability to stand for extended periods. Fine motor skills. Visual acuity. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and stoop, stand and talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel; and reach forward with hands and arms. The employee is occasionally required to, kneel, or crouch. The employee must frequently lift and/or move up to 20 pounds and occasionally lift or move 50 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Special Instructions to Applicants
Location
17 DAVIS-DAVIS ISLAN
Department Name
Peds-Neurology
Work Schedule Summary
Specific Duties and Responsibilities
Percentage
25
Duties
Coordinate day-to-day clerical support activities of the Division of Neurology. Responsible for maintaining pediatric neurology on-call monthly schedules in conjunction with USF answering service and Tampa General Hospital via Amcon online database and maintaining monthly clinic schedules for faculty. Responsible for preparing and submitting TGH hospital consult/visit and EEG charge tickets to Revenue Cycle Operations/Billing. Assist patients in scheduling appointments with neurologist at various clinic locations including Tampa General Hospital Rehab Center, CMS building, 17 Davis clinic, and Morsani Center.
Percentage
10
Duties
Responsible for timely input and receipt of Division of Neurology purchase orders via online CODA e-Procurement system.
Percentage
30
Duties
Perform clerical duties for designated faculty including typing and filing data and documentation relating to patients and patient support.
Percentage
10
Duties
Responsible for receiving files containing confidential information related to patient care and maintaining them in accordance with standards as defined by Health Sciences Center, Morsani College of Medicine and the Department of Pediatrics and in compliance with HIPAA.
Percentage
10
Duties
Coordinate designated Medical Faculty schedules to include setting of appointments, arranging meeting and travel schedules. Serve as liaison to residents on pediatric neurology rotation with faculty.
Percentage
5
Duties
Coordinate voluntary faculty teaching activities with Departments of Neurology and Psychiatry, assist in preparation for medical student lectures and serve as contact person. Aid faculty in creating presentations for teaching activities, preparation of manuscripts, and medical literature research.
Percentage
10
Duties
Responsible for timely completion of COM Faculty Activity Reports, COM Faculty Annual Assignment, Evaluation and Development Process, Professional Goals reports, and Assigned Faculty Duties Summary. Provide clerical support in hospital re-credentialing, maintaining current faculty CV and CME credits.