Virtual Assistant
Scale My Biz
Tampa, FL 33615
Remote
Overview
We are looking for talented Virtual Assistants to provide administrative support to our growing team while working remotely. As a Virtual Assistant, you are expected to be efficient with technology, be able to communicate with multiple channels, be organized and keen to details. You will also provide excellent service, support, follow-through, and administrative tasks with the purpose of delivering an exceptional client experience.
Job Responsibilities: (May include some or all of the following)
• Maintain executive's appointments/calendar.
• Email management and organization.
• Prepare presentations as needed – research materials and sources for presentations;
• Answer and direct incoming phone calls.
• Assist with personal tasks for the business owners. (personal appointments and family event coordination)
• GSuite - Google Docs and Sheets management and organization.
• Document meeting minutes, create action items, and assist owners with following up on those action items.
• Social Media management.
• Create structure/workflow/processes.
• Research technologies and make recommendations.
• CRM administration: updates and data entry.
• Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Project Assistance/Coordination
• Event Planning/Coordination.
• Perform other relevant duties as assigned.
Requirements:
• At least 1-2 years experience handling assistant or administrative responsibilities, customer service or related field.
• In-home office setup including Mac or PC Computer (including webcam) with minimum 1.0ghz dual-core processor, 8gb, and the most recent version of MS Office installed (all programs; Word, Excel, Outlook, PowerPoint)
• A fast and reliable internet connection
• Web camera for video meetings.
• Detail-oriented, organized, and efficient.
• Extremely self-motivated with strong time management.
• Excellent interpersonal communication and strong writing skills.
• Must be highly organized and open to a fast-paced, dynamic role.
• Must be focused on keeping business owners organized and supported in their role.
• Must be able to assist and act in a confidential capacity.
• Must be a "go-getter" and a self-motivated individual.
• Trustworthy and reliable.
• Ability to manage multiple priorities and meet or beat deadlines with no errors.
• Tech-savvy and quick to learn new concepts.
• Ability to anticipate the needs of others.
This position will require you to work during Pacific Standard Time (PST) hours so the team can reach you.
Please submit your application if you think you are suitable for this position and include your updated CV/resume and portfolio.
Note/s: Incomplete applications will not be processed.