ADMINISTRATIVE ASSISTANT GYN ONC
University of South Florida Health
118 reviews
Tampa, FL 33612
University of South Florida Health
118 reviews
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Job details
Job Type
Full-time
Full Job Description The Administrative Assistant for the Gynecologic Oncology and Midwifery Divisions will perform administrative and office support duties to the Division Chiefs and GYN ONC & Midwifery faculty. This position will also provide specialized program support for the divisions, to include procurement responsibilities.
Position Requirements
Educational Requirements: Associate degree in business, or secretarial science, or related field.
Experience Requirements: Four years’ experience handling related job duties.
Business Skill Requirements: Knowledge of Microsoft Office suite and other relative computer applications; advanced knowledge of office practices and procedures.
Preferred Attributes: Ability to exercise independent judgement. Adheres to tight deadlines with limited supervision. The preferred candidate will also be a self-starter with a professional attitude, positive demeanor, and high work ethic. Will possess excellent organization, time management, oral and written communication skills, proficient knowledge of Microsoft Office Suites, and have excellent knowledge of social media platforms such as Facebook, Instagram, Twitter, & LinkedIn.
Customer Service Performance
CUSTOMER SERVICE PERFORMANCE EXPECTATIONS : Courteous and helpful behavior towards patients, physicians, coworkers and external customers; professional and efficient verbal and written communications; accomplishing tasks through teamwork and initiative; and ensuring a timely and thorough response to complaints and/or critiques, and anticipating the needs of all you come in contact with.
Physical Demands
Special Instructions to Applicants
Location
S TAMPA CTR-DAVIS IS
Department Name
Ob/Gyn-General
Work Schedule Summary
Specific Duties and Responsibilities
Percentage
60%
Duties
Assists and provides administrative support to the Gynecologic Oncologic (GYN ONC) Division Chief, Midwifery Division Chief, and relevant faculty in the maintenance and distribution of written and verbal correspondence, calendar management, clinical schedules, and updating curriculum vitaes. Arranges and coordinates travel, TAR’s, travel reimbursement paperwork for the Division Chiefs and division faculty. Performs other administrative duties for the GYN ONC & Midwifery faculty to include department promotion materials, general scheduling and preparing itineraries of division applicants, mail, coordinating meetings & conference rooms, updating and maintaining procurement specific to GYN ONC & Midwifery. Completes & submits timely GYN ONC call schedules for faculty through TGH. Maintains license and recredentialing information, and assists with preparation of membership/credentialing applications, etc. Maye be responsible for department/division mailboxes, updating office door signs, ordering keys, etc.
Percentage
25%
Duties
Serves as backup to the Office Manager for all orders through the High Touch system for all faculty, administrative staff, and clinic supervisors. Uses appropriate judgment of costs when placing orders and logs orders on the High Touch order spreadsheet. Manages department social media accounts to include brainstorming campaigns, creating social media posts, updating posts to include relevant keywords for search engine optimization, etc. Stays relevant on department functions, faculty publications, and faculty interviews to include these highlights in social media posts.
Percentage
10%
Duties
Provides general office support to the department faculty and staff to include answering phone calls, taking messages, completing checklist processes, fielding questions, distributing faxes to appropriate parties, making copies, stocking orders, etc.
Provides administrative assistance to the division Fellows. This position may also assist the Fellowship coordinator with the organization of GYN ONC fellowship program interviews.
Percentage
5%
Duties
Other duties as assigned.