Administrative Assistant
Coke Florida
905 reviews
Tampa, FL
Coke Florida
905 reviews
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Job details
Job Type
Full-time
Full Job Description Administrative Assistant
Tampa, FL, USA Req #4337
Friday, April 30, 2021
Coca-Cola Beverages Florida, LLC (Coke Florida) is a family-owned independent Coca-Cola bottler that is the third largest privately-held and the sixth largest independent Coca-Cola bottler in the United States. Coke Florida’s exclusive territory covers over 18 million consumers across 47 Florida counties, and includes the major metropolitan markets of Jacksonville, Miami, Orlando and Tampa. Coke Florida sells, markets, manufactures and distributes over 600 products of The Coca-Cola Company and other partner companies including Monster Beverage Corporation and BODYARMOR. In 2017, Coke Florida generated over $1.2 billion in revenue and the company currently has approximately 4,800 employees.
As one of the first US greenfield independent Coca-Cola bottlers in nearly sixty years, Coke Florida is at an exciting stage in its transformational journey to become a leading-edge beverage company, the best bottler in the Coca-Cola System, and one of the best companies to work for in Florida.
Coca-Cola Beverages Florida seeks to add a key member to its Environmental Health Safety and Sustainability team by employing a dynamic, business professional as its next Administrative Assistant who would be responsible for providing administrative support for designated management team.
Role Responsibilities
• Manage incoming and outgoing phone and email communications
• Maintain various departmental database systems and lists; create and enter data into spreadsheets
• File, fax, distribute mail and order supplies
• Prepare letters, memos, and other routine correspondence
• Interface with customers and management at various levels
• Coordinate meetings and travel arrangements, and maintain department calendar
• Process purchase cards, expense reports and invoices
• Create presentations and corresponding materials
• Excellent organizational skills
• Outstanding communication and interpersonal abilities
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software (ERP etc.)
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Manage agendas, travel schedules, appointments etc.
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedure
• Creating and managing Purchase Orders utilizing SAP Software
• Doing Good Receipts for Purchase Orders
• Working with contractors to schedule work or gain clarification as directed for PO creation
• Data entry for Angus Anywhere in Web based work order program
• Assist with creating statements of work using Word
• Assist with creating supporting documents for capital projects using Excel data entry
• Assist with updating project trackers for procurement and security projects using Excel
• Assist with placing and tracking service calls to vendors
• Tracking and filing of vendor Certificates of Insurance
• COVID Personal Protective Equipment (PPE) Tracking and Packing
Role Requirements
• High school diploma or GED
• Some college preferred
• Entry level -2 years of experience in automated office environment
• Working knowledge of Microsoft Office applications and SAP
• Excellent phone etiquette
• Knowledge of multi-line phone systems
• Bilingual preferred but not required
Coca-Cola Beverages Florida is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.
Other details
• Job Family
Administrative
• Job Function
Administrative
• Pay Type
Hourly